MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on June 13, 2011 at 8:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff President
Kenn Coblin Vice President
Russell Law Treasurer
Norm Gallinger Strata Council Member
Don Calder Strata Council Member
Charles Siegel Strata Council Member
Christine Wallsworth Strata Council Member
Gateway Property Management
Anca Ciobanu, Property Manager
CALL TO ORDER
The meeting was called to order at 8:08 p.m. by Olga Volkoff, a quorum
being present at that time.
AGENDA
A Motion was made to accept the Agenda as amended .Seconded. Carried.
APPROVAL OF MINUTES
The Minutes of the Strata Council meeting held on May 17, 2011 were
reviewed. The Minutes were in order with no errors or omissions
therefore, it was moved /seconded to approve the Minutes of the Council
Meeting as prepared by Gateway Management. CARRIED.
FINANCIAL REPORT
The financial statements for April 2011 were presented. Following
review, it was moved, seconded and CARRIED to accept the April 2011
financial statements, as circulated.
Arrears
Provided for Strata Council’s information was a copy of the arrears list
for the operating account.
All owners are advised that strata fees are due and payable on the first
of each month. Please ensure that strata fees are paid by the due date.
The build-up of arrears can create cash shortages which puts the Strata
Corporation in a difficult position regarding paying for various
services necessary to the proper administration of the complex.
Your monthly maintenance fees can be withdrawn automatically by filling
out a Pre-Authorized Payment form that allows payment to be withdrawn
automatically every month, that way you do not have to worry about it.
As well you can submit a series of post-dated cheques that can also be
processed each month.
PLEASE CONTACT JASSE SULAIMAN @ 604- 635- 5050 SHOULD YOU WISH TO
OBTAIN THE FORM TO AUTHORIZE AUTOMATIC DEDUCTION EACH MONTH FROM YOUR
ACCOUNT.
BUSINESS ARISING FROM THE MINUTES
None.
CORRESPONDENCE
Copies of all letters sent subsequent to the last meeting were attached
for Council’s information. The Strata Council has directed the Property
Manager to respond to all correspondence in accordance with the bylaws
and the Strata Property Act.
Letters were sent to five suites for having an expired insurance on
their vehicles parked in their stalls.
A letter was sent to one suite for storing items in their parking stall.
A letter was sent to one suite for failing to have storage insurance on
their vehicles parked in their parking stall.
A letter received from the owner of one suite located on the 25th floor
concerning repairs in her unit as a result of previous water ingress
incident. The owners advised that their contractor found mould and
mildew to the drywall resulting from the previous incident. Steps will
be taken to address the matter by Strata Corporation.
A letter was received from the owners of one suite with respect to
various concerns. Their request to lease or purchase a portion of the
common property was denied by Strata Council.
A letter received from the owner of one suite regarding on going
problems caused by the kitchen sink backing up and over flowing. Further
investigation will be made and steps will be taken to address the
matter.
A letter was received from the resident of one suite disputing the fine
that was levied against his account. After discussion and consideration
Strata Council has decided that the fine will not be waived at this
time.
A letter was received from the owners of one suite concerning
repairs/painting of her suite door. The owners will be advised of the
Council’s decision shortly after the meeting
NEW BUSINESS
Renovations
A request was received from the owner of one suite to replace the tiles
in their bathroom .The approval was granted.
False Creek Residents Association - Membership
It was noted that False Creek Residents Association is evolving into a
strong and diverse organization representing the interests of residents
all around False Creek. It was moved, seconded and carried to join the
FCRA for another year and approve a $ 500 one time monetary
contribution.
Security System – Upgrades
It was noted that like many things the system is getting old and has not
seen any upgrades in a long time. Also the current set-up does have
limitations, a major one being the quality of video recording. It was
suggested that a replacement be considered for inclusion in the budget.
Action Lock and Security provided Strata Council with different options
to upgrade the security system. After discussions and consideration it
was agreed that the digital video recorder should be replaced with an
integrable hybrid recorder and 4 existing cameras should be upgraded
too. The cost of the project was included in the budget and it will be
presented for the ownership’s approval at the upcoming AGM.
Bylaws
Discussion took place on a couple of Bylaws. After discussion and
consideration it was agreed that the current Bylaws will not be amended
at the next AGM.
2011- 2012 Proposed Budget
The Strata Council was provided with documentation contained within the
Agenda, as prepared by the Property Manager, with respect to the
upcoming fiscal year’s Operating Budget. Information was relayed to the
Strata Council with respect to General Ledger expenditures, projections
for the upcoming fiscal year, costs and contracts currently in place,
services that had been provided to the Strata Corporation over the past
year and other projections for the upcoming fiscal year.
The Strata Council reviewed the proposed Operating Budget on a
line-by-line, item-by-item basis, as prepared by the Property Manager.
Adjustments and changes were made and an in-depth discussion by the
Strata Council took place on each and every line item.
The Proposed Operating Budget will be presented at the upcoming Annual
General Meeting. Detailed information regarding the proposed budget will
be contained within the Annual General Meeting Notice itself.
Owners are kindly asked to ensure that they review the Operating Budget
and the Annual General Meeting Notice in detail in order to eliminate
unnecessary discussion at the meeting itself.
Annual General Meeting
After discussion and consideration the date of July 12, 2011 was chosen
on which to hold this years Annual General Meeting so please mark this
important date on your calendar and plan to attend the meeting. Owners
are kindly encouraged to attend the Annual General Meeting in order to
ensure a quorum is achieved and so that they may offer their input on
the everyday dealings of the Strata Corporation.
Formal notice will be sent to all Owners providing all the details as to
date, time and location along with copies of all required documents to
comply with all legal requirements of the Strata Property Act and the
Corporation’s bylaws.
All owners are reminded that their accounts must be up to date in order
to vote at the Annual General Meeting.
The next meeting is the Annual General Meeting scheduled for July 12,
2011.
Next Council Meeting
The next Strata Council meeting is scheduled for July 19 , 2011 at 7:00
p.m. There being no further business, the meeting was terminated at
10:25 p.m.
Please retain at least 24 months of Strata Council and General Meeting
minutes. Should you decide to sell or remortgage your suite, these minutes
will be required by the potential purchaser or lending institute. The
Property Management company has copies of the minutes however there would
be a charge for obtaining a copy of the minutes.
Gateway Property Management Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5063
V4C 1Y2 Administrative Assistant(604) 635-5050
Property Manager: Anca Ciobanu
aciobanu@gatewaypm.com
Assistant: Jesse Sulaiman
jsulaiman@gatewaypm.com
24 Hour Emergency: (604) 777- 3890
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