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MINUTES
OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LM5195
CITYGATE I
Held on Wednesday, May19, 2004
In the Meeting Room of 1188 Quebec Street,
Vancouver B.C.
(printer version)
COUNCIL IN ATTENDANCE:
Allan Adams, President; Ivan Steiner;
Rob Adams, Vice-President; Doug Hill;
Harley Phillips, Treasurer; John Malone; Steve Frick
Susan Yeung, Gateway Property Management Corporation
Please be advised that Susan Yeung is the new appointed property manager
for City Gate 1.
The Meeting was called to order at 7:13 p.m.
AGENDA
A motion was carried to approve the agenda.
COUNCIL MEETING MINUTES-March 23, 2004
The minutes required the following amendments.
Water ingress into a suite:
Rick Macdonald Contracting has provided a full report of the explanation/
history and recommendations for the water ingress in a suite. This
information was provided to Council for review. Additional quotes will be
forwarded to Council once Gateway has received them. The council approved
to proceed with the contractor of the lower bid.
A motion was carried to approve the minutes of March 23, 2004 with the
amendments noted above.
FINANCIAL REPORT
Council reviewed the March and April operating statements
with some outstanding invoices that would required to be accrued for the
year end. Gateway will forward the final year-end figures for council to
review. It was moved, seconded and unanimously carried that the operating
statements be approved. The treasurer noted that a payable account should
be established for insurance premiums.
OPERATION REPORT
Fire Deficiency Quote Update:
Edwards has completed the Fire Alarm deficiencies in April 04.
Window Cleaning:
Sea to Sky Window Cleaning has been completed in April.
Appraisal:
The insurance appraisal is completed by Valuations West. A copy was
provided to the council.
Heat Exchanger Maintenance:
Latham's has completed the maintenance of the DHW tube bundle heat
exchanger in May 04 as per quotation approved by council
Water ingress in Suite 3001:
Rick Macdonald Contracting has completed the south side family room window
repairs and east bedroom windows. The installation of the 2 glass awnings
is in the progress. There are repairs related to the doors and Rick will
be reviewing this and advise the council of the recommendations.
Tree & Shrub Pest Management:
Davey Tree Expert Company provided a quote for pest management of the
tulip trees in the courtyard. Davey Tree recommends to apply the Aphid
Treatment to the 12 tulips trees. This should take care of the pest
problem. The council approved to undertake this recommendation.
Garage Door Damage:
The unit who damaged the gate applied for their house insurance for this
claim and the insurance adjuster stated that the owner did not purchase
any liability insurance therefore they cannot process this claim. However,
we should be able to contact ICBC to report the damage and have this claim
process by them. Management will forward the information to ICBC once we
received a copy of the incident to be submitted with the claim.
The council authorized to repair the gate as per quotation
received from Versatile Door Service Ltd.
Compactor service:
Gateway reviewed the cost of the new service. As we currently are not
maximizing the capacity, we can save some cost by reducing the services
from 4 times a month to 3 times a month. Smithrite Disposal agreed that
this will work out and continue to monitor the situation. Changes can be
made later as necessary. This will take effect in July 04. Cost savings of
$1219.00 per year. The council agreed with this arrangement.
Lobby Furniture:
Council reviewed color samples for the lobby furniture and chose a color
and a fabric for the furniture. It was decided that the project would be
done in stages so that some furniture would always remain in the lobby
while the others were being reupholstered. The townhouse lobby will be
getting chairs soon. It is expected that both these projects will be
completed within the next 60 days.
Budgeted Projects:
Council has instructed Gateway to acquire quotes for the proposed
projects. These quotes will be reviewed by Council before including them
in the new budget for presentation at the Annual General Meeting.
Appraisal:
Gateway reported that the Insurance Appraisal Program with Valuations West
has expired. Insurance is getting harder and harder to obtain and Gateway
strongly recommended having an appraisal. It was motioned, seconded and
unanimously carried to renew the 3 year insurance appraisal program.
Heat Exchanger Maintenance:
It was reported that the domestic hot water heat exchangers located in the
ground floor mechanical room are plugged and are restricting flow. The
recommendation is to disassemble and clean out the build up of dirt. This
maintenance item was last addressed in December 1999. It was motioned,
seconded, and unanimously carried to proceed with the repairs.
Water ingress into a suite:
Rick Macdonald Contracting has provided a full report of the explanation/
history and recommendations for the water ingress in a suite. This
information was provided to Council for review. Additional quotes will be
forwarded to Council once Gateway has received them.
Tree & Shrub Pest Management:
A landscaping company provided a quote for pest management of the tulip
trees in the courtyard. It was motioned, seconded and carried to table
this quote until further information is received regarding the health and
status of the tulip trees. Further discussion arose and it was motioned,
seconded and unanimously carried to obtain quotes for the removal of the
tulip trees due to the potential problems of the root system interfering
with the drainage.
Garage Door Damage:
The garage door was backed into and damaged by a visitor to a suite.
This action was caught on video surveillance. The garage door company was
contacted to complete the repairs and the invoice will be charged back to
the Owner of the suite in question.
Compactor Maintenance Agreement:
A company has provided a two year compactor maintenance agreement. Council
reviewed the quote. It was motioned, seconded and unanimously carried to
proceed with the trash compactor maintenance agreement.
Notice of Public Hearing:
The City of Vancouver has given a notice of public hearing regarding a
proposed rezoning of 950 Quebec Street which was subsequently cancelled (a
new meeting is scheduled for April 20, 2004 - Council is hopeful that all
Owners can attend). A special thanks was extended to Ted McGrath and all
Owners who participated in the previous public hearing. Council would like
to support all actions to encourage the Creekside Park development.
Landscaping - Planter Top Up:
A company has provided a quote to top up all the planters with 2 to 6
inches of topsoil including floors 4 to 11. Council instructed Gateway to
obtain more quote for review.
Renovations to Resident Manager's Suite:
It was reported that the resident manager's suite has not been renovated
since the suite was completed. Council discussed the possibility for
renovations, and will review the suite with the resident manager.
Recommendations will be forwarded to Gateway to obtain quotes.
Maintenance Issues that have occurred since the last Strata Council
meeting:
1. The exterior lights along the walk way have finally been installed. It
was reported that the mounting screws that were used will have to be
changed to security screws. Gateway contacted Precision Electric to
research the request.
2. Imperial Paddock Pools was on site to service and replace the pool pump
motor.
3. Edwards was on site to replace the power supply adder for audio.
4. Action Electronics was on site to install the camera common power
supply
Plumbing/Resultant Repairs/Exterior Leaks since the last Strata Council
meeting:
1. Rick MacDonald Contracting was on site to address a leak in the living
room of a suite that was coming from the membrane of the small balcony.
2. KC Plumbing was on site to replace a section of 1" return line on the
fifth floor common area, and to replace a section of ¾" return line on the
fifth floor hallway, and to replace a section of 2" main line feeding the
town house units through the wall from P2 to P1.
3. Rick MacDonald Contracting was on site to repair two patio door leaks
in a suite as well as a roof leak over the hallway. The east bedroom leak
was traced and identified with the assistance of Action Glass. The repairs
will need to be completed in warmer weather.
4. KC Plumbing was on site to repair 3/4" return line in a suite.
5. Phoenix Restoration was on site for emergency repairs due to water
damage in a suite.
Mechanical Equipment
1. No repairs to the mechanical equipment occurred since the last Council
meeting.
Repiping
Gateway contacted another engineering company to quote on a proposal for
domestic water re-piping design and consulting. The engineering company
was on site to complete a building inspection and gather all necessary
information. The package was forwarded to the repiping committee. A
re-pipe tour was conducted at another building. The repiping committee
will be scheduling another meeting shortly.
GARDEN REPORT
The February garden report included preparing the flower beds for spring
and planting 30 primulas.
PARKING REPORT
There were 5 letters sent for parking violations; 1 letter for a vehicle
leaking oil, 1 letter for a vehicle leaking oil and a storage warning, 1
letter for illegal storage and 1 letter for a visitors parking warning,
and 1 letter fining for illegal storage.
COMMUNICATIONS REPORT
No report.
BYLAW REPORT
No report.
SECURITY REPORT
Door astragals have been installed on the first two floors of the
stairwell access. Council discussed continuing with the installation of
astragals and it was motioned, seconded and unanimously carried to table
this until further notice.
There being no further business to discuss, the meeting was adjourned at
9:35 p.m.
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