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MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on Wednesday, October 6, 2004
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendence:
Cameron Lowry, President;
Bill Stone, Vice-President;
Steve Frick, Jenny Ng, John Malone,
Harley Phillips, Treasurer
Regrets: Doug Hill
Gateway Property Management
Susan Yeung, Gateway
Property Management Corporation
The meeting was called to order at 7:04 p.m.
ADOPTION OF MEETING MINUTES OF JULY 12 & 25, 2004
The council approved the adoption of the meeting minutes
held July 12 and 25, 2004 as circulated. M/C/S
FINANCIAL REPORT JULY AND AUGUST 2004
The council approved the financial statements. M/C/S
Building maintenance work completed as follows:
· Townhouse elevator access from the intercom system
· Townhouse camera installation
· Painting of the townhouse entry door frames
· Pressure wash and seal pavers, stairwell cracks at the townhouse 2
levels
· Painting of the townhouse lobby wall.
· Car wash signage is amended from 8am - 10pm and the timer is installed
to be operational only at specific time.
· Resident Manager's suite renovations
· Top soil installed on the garden beds
· 4 Copper down pipes in 4 areas were removed and damaged, replacement
completed
The council reviewed the three quotes for the skylight glass replacement.
There were some changes to the quotation that are required, therefore, the
Council will advise management once the revised quotes are provided.
Management will forward the same by email to the Council group.
The patio door replacement for two strata lots was delayed due to a wrong
order made by the manufacturer and needed to be to reordered within the
next week, the installation will be complete.
Garage Door Damage
The approval from ICBC for the gate repairs that was damaged a few months
ago is obtained. Versatile Doors recommended replacing the gate with a
three section panel for the gates to operate more efficiently. The
additional cost is $250. The Council approved the work. M/C/S.
Re-Piping Project
The Re-piping committee held a meeting with two engineering firms to
review the scoop of the work involved in the engineering reporting. The
Council and the Committee will hold a meeting within the next week to
determine which engineering firm would be awarded the job. The Committee
will advise management.
Garden report
The Council approved Ted McGarth's report for July-Sept 04. M/S/C
Tulip trees
Further to the last council meeting minutes in reference to the Council
providing an opportunity for the residents to forward any feedbacks or
objections of the tulip tree replacement, there were no feedbacks
received. Davey Tree Experts recommended to the Council that the
replacement of two tulip trees per year would be a gradual process to
eliminate the potential risk of the roots damaging the membrane of the
underground parking garage. The Council approved the work to start this
year. M/S/C
Davey Tree Experts trimmed the rhodos quite short to rejuvenate the rhodos,
therefore by next spring the rhodos will grow back in a more manageable
size.
The ladybugs were applied to treat the aphid problem, however, the heavy
rainfall came in the day after the applications, and a majority of the
ladybugs were washed away. With the fall season now, this matter should be
reviewed again next spring.
Maintenance
The Council approved the following maintenance items.
- Parkade elevator lobbies- power wash and sealing the tile floors
- Parkade elevator lobbies- painting entry doors and frames
- Minor brick crack repairs
- Upgrade the parking gate camera to color and high resolution camera
- Refinish/reseal the mail room and lobby tiles
- Repaint the loading zone
- Front and north gate paint touch up
- Pressure wash and seal all common area pavers and all townhouse patios
in courtyard side
- Graffiti removal on courtyard gazebo concrete walls
- Staining all exterior benches and gazebo table
- Townhouse lobby stairs to be pressure and acid washed
- Townhouse entrance walls to be pressure washed
Assistance Dog
One strata lot is selling their unit to a potential buyer who has a
disability that requires the need of an assistance dog. The Council
requested the buyer to provide information to support the necessary
requirement.
Window cleaning
The recent window cleaning was completed. The alternative method of window
washing was used to prevent the glass breaking. At the AGM, the owners
requested council review having the strata clean the glass panels on the
balconies. One accident occurred when an owner was cleaning the glass and
dropped it to the suite below. Fortunately, there were no injuries, but
glass shattered to the suite below. The cost to complete the balcony glass
will require approximately $6400 which is worth two weeks of work with two
workers. Each glass is required to be taken out in order to properly clean
the glass which takes a lot of work and is not easy with no direct access
but through anchor of the roof. The regular window cleaning cost is
estimated at $4400. The Council suggested arranging with the contractor to
allow the residents to arrange their glass cleaning with the contractor to
complete the units at the same time to get a bulk pricing. Notices will be
posted for the next window cleaning which should be around March 2005.
Dryer vent cleaning
The Council will be arranging with the contractor to obtain bulk pricing
to offer the residents who are interested in doing their dryer vent
cleaning. There will be notices and a sign up sheet shortly. The Council
encourages all residents to participate in this cleaning.
Electric Vault
The electrical vault is due for maintenance to be completed by February
2005. A Quotation will be provided to the Council for their approval and
review at the next meeting.
Arbitration
The Owner of the strata lot with roller shades installed on their balcony
has been removed. The Council will continue to work with the lawyer to
close this file.
Correspondence
One strata lot was seeking permission to relocate their fireplace. The
Council has approved the request as the work involved will not have any
impact on the building structure. M/S/C
One of the townhouses was experiencing some problems with soap suds being
backed up in the toilet. Latham's will review this problem on their next
visit to the building.
One of the tenants forwarded a complaint letter about the parking
violation incidents that has occurred several occasions. The Council would
formally address this matter with the owner.
Next meeting: December 8, 2004
Adjournment
There being no further business, the meeting was adjourned at 9:58 p.m.
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