MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on August 15, 2006 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, Cameron Lowry, Wayne Worden, Bill Stone, Sarah Moen
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Mike Bell,
Mauro Clinaz
The meeting was called to order at
7:10 p.m. by Cam Lowry
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the July 18, 2006 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council's information was a copy of the arrears
list for the special assessment account. Owners are being notified on a
monthly basis regarding the arrears.
Harley Phillips reviewed the financial statements. Otis Elevator has not
submitted their recent monthly invoices for the maintenance of the
elevator. Gateway will contact them regarding this issue.
The Strata Council requested that Gateway forward a copy of the repiping
expense schedule provided by Gary Meeds.
A Motion was made to approve the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Correspondence
Provided for Strata Council's information was a copy of a letter received
from suite 2701.
As approved by the Strata Council, Gateway has submitted the request and
payment to the BC Safety Authority for information regarding whether a
permit was pulled to move the gas fireplace in suite 2701. Information
has not yet been received.
Gateway was advised that there was a potential purchaser for suite 2701.
The mortgage holder has indicated that he wishes to exercise his right of
first refusal and purchase the suite himself. He requested permission
from the Strata Council to rent the suite rather than leaving it empty.
Provided for Strata Council's information was a copy of a letter sent to
Anthony Berushi indicating the conditions that must be met in order to
rent out the suite.
The Strata Council discussed the issue of the flooring in suite 2701 and
advised that the matter has to be resolved prior to a new tenant moving
into the suite. A Form K must be signed by the prospective tenant and the
owner must deliver the Form K and introduce the prospective tenant to the
27th floor Strata Council representative. A letter will be sent to Mr.
Berushi regarding these issues.
Repiping
On Tuesday, August 1st, one of the booster pumps sprung a leak. Latham's
removed the pump and found that the shut off valves would not stop the
flow of water when the pump is removed, the pump impellor was worn and
the housing pitted. A suggestion was made to change the booster pump
package during the repiping project. Latham's and Brighter Mechanical
will also be asked to provide a quote. The matter will be reviewed once
both quotes are received.
On July 31, 2005 a pipe break in the laundry room of suite 1504 resulted
in water damage in suite 1504, 1503, and 1404. Brighter Mechanical was
still on site at the time and assisted in shutting off the water. Phoenix
Restoration was called and an insurance claim was started.
The repiping work continues will only a few minor unforeseen problems
occurring during the course of the work.
Resident Manager's Suite
As approved by the Strata Council, a new dishwasher and washer/dryer unit
has been ordered for the Resident Manager's suite.
Generator
The service technician from Simpower advised that instead of replacing
the leaking oil cooler cover on the generator, the coolant will be
changed from red to green coolant and the leak will be monitored. The
revised estimate was changed to $1,096.84.
Townhouse Washing and Painting
Provided for Strata Council's information was a quote from ProStar
Painting for power washing the courtyard side wall of the townhouses and
painting the steel canopy frame, 4th level flashing, and stairwell canopy
frames. The total cost for the work is $6,700.00. A Motion was made to
approve the quote but to exclude the stairwell canopy frames. Seconded.
Carried.
Light Fixtures
As requested by the Strata Council, three replacement light fixtures were
purchased for the common area. The Strata Council requested another four
fixtures be purchased.
Provided for Strata Council's information was a quote from Precision
Electric for replacement lights for the Quebec Street side of the
townhouses. The new fixtures would cost $130.00 each and $15.00 for spare
lenses. A suggestion was made to remove the light fixtures and install a
tile motif in the space.
The Strata Council discussed the issue of the light fixtures and Sarah
Moen volunteered to obtain information regarding other possible fixtures
to replace the current fixtures.
NEW BUSINESS
Correspondence
A letter was sent to a 26th floor suite requesting the removal of items
stored in their parking stalls.
Letters were sent to 5 suites for failing to have insurance on their
vehicles.
A letter and fine were sent to a 26th floor suite for failing to clean
the fluids from their parking stall by the due date.
Letters and fines were sent to 3 suites for failing to provide a copy of
their vehicle insurance by the provided deadline.
A letter and fine were sent to 4th floor suite for parking their vehicle
in the visitor's parking area.
The owner of a 12th floor suite provided a copy of an email sent to their
tenant regarding smoking marijuana in their suite.
A letter was received from an owner advising that they would be deducting
the cost of the damage caused to their personal possessions when the
water line to the bathtub broke. The Strata Council requested a letter be
sent to the owner advising that the deduction cannot be made from the
special assessment amount. The owner should contact their personal
insurance company regarding the costs associated with their personal
property.
The owner of a suite requested that their suite ceiling be painted due to
the repiping work. The owner felt that an extraordinary amount of the
ceiling had been cut open and thus the entire ceiling should be painted.
Two Strata Council members volunteered to view the suite and report back
to the Strata Council.
Renovations
The owner of suite 802 has provided a signed Indemnity Agreement in order
to renovate the main bathroom in their suite. The Strata Council approved
the request.
The owners of suites 1005, 906 and 307 have also requested permission to
install hardwood flooring in their suite using 6mm cork. Indemnity
Agreements will be sent to all owners.
Courtyard
Davey Tree Service has completed the spraying of the courtyard trees for
aphids.
A complaint was received regarding the significant amount of bird
droppings on the benches in the courtyard.
Roof Anchors
Atlas Anchors has advised that Citygate is due for its annual roof
anchor test. The cost to inspect and test the roof anchors is $750.00 and
the five year testing of the adhesive anchors is $1,100.00. A Motion was
made to approve the quote as presented. Seconded. Carried.
Work Report
Attached for Strata Council's information is a copy of the July work
report from Ted McGrath.
Schedule Next Meeting
The next Strata Council meeting is scheduled for xxxxx, 2006 at 7:00 p.m.
There being no further business, the meeting was terminated at 8:30 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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