MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on November 21, 2006 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, Cameron Lowry, Wayne Worden, Bill Stone, Sarah Moen
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Mike Bell,
Mauro Clinaz
Guest::
Olga Volkoff
The meeting was called to order at
7:00 p.m. by Cam Lowry
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the October 17, 2006
Strata Council meeting as distributed. Seconded. Carried.
STRATA COUNCIL MEMBERS
The Strata Council accepted resignations from Mike Bell and Wayne
Worden. The Strata Council welcomed Olga Volkoff as a Strata Council
member.
FINANCES
Provided for Strata Council's information was a copy of the financial
statements for the operating and project accounts.
Harley Phillips reviewed the financial statements and the arrears still
owed by owners for the repiping special assessment. The Strata Council
advised that the names of the owners still in arrears should be printed
in the next set of Minutes. The Strata Council also requested liens be
placed against the strata lots still in arrears.
171 1,826.50
173 1,766.38
4 1,438.14
18 9,162.16
28 1,277.47
40 607.00
69 1,302.84
82 985.70
86 1,182.84
105 1,292.25
131 1,187.77
151 1,945.77
Total $23,974.82
As requested by the Treasurer, the legal fees associated with suite 2701
have been reversed and reapplied against the suite. Once a settlement is
reached regarding the funds, the credits will be placed against the suite
to clear the charges.
BUSINESS ARISING FROM THE MINUTES
Correspondence
The previous owner of suite 2701 recently submitted a letter
indicating that he wished to settle the funds that are being held in
trust with an 80/20 split in his favour. The Strata Council requested a
letter be sent to the owner indicating that they would not agree to a
settlement and that since the previous owner had not commenced legal
action, then the funds would be retained to cover the expenses incurred
as the result of his tenant.
A letter was sent to an 11th floor suite for the approval of the
renovations previously presented to the Strata Council.
Repiping
Provided for Strata Council's information was a financial statement
from Gary Meeds regarding the repiping project.
An email was received regarding an outstanding invoice payable to
Levelton Engineering. The invoice from June 2006 was received at Gateway
during the week of November 6-10, 2006 and has been sent for payment.
Provided for Strata Council's information was a copy of an email from a
5th floor owner regarding their concerns with Brighter Mechanical.
Provided for Strata Council's information was a copy of an email from the
owner of a townhouse suite regarding a number of problems in his suite
associated with the repiping.
Gateway advised that a prospective owner required a copy of the
certificate of completion for the repiping project in order to satisfy
his mortgage requirements. The Strata Council advised that they were not
ready yet to ask for the certificate of completion as the date of the
certificate puts the warranty and holdback payment date in process. A
letter will be requested from Gary Meeds indicating the work that has
been done to the piping in the building.
605 Enclosure
Work has begun on the roof of the enclosure at suite 605.
Unfortunately the work was delayed due to the weather. Most of the work
has been completed with only a few items to complete.
Roof
Provided for Strata Council's was information regarding the roof. The
Strata Council agreed that nothing can be done until there is better
weather. This item was tabled to a future meeting.
Security
Provided for Strata Council's information was a copy of the original
quote from Action Lock and Security for new fobs and fob readers. Also
provided was a quote for the card reader at the entrance to the
underground parking and an enterphone. The card reader and enterphone
would have to be located on the left wall of the driveway as there is not
enough room to have an island in the middle of the driveway due to the
size of the compactor that needs to be brought up the ramp for disposal.
The Strata Council agreed to table this item for future consideration.
NEW BUSINESS
Correspondence
A letter of response was sent to a suite who had disputed the fact
that a vehicle belonging to a visitor to their suite had parked in the
visitors parking area beyond the three day time limit. The owner was
provided with a copy of the visitor parking stall report for their suite
which indicates that the vehicle was in violation of the three day time
limit.
Letters and fines were sent to two suites for parking vehicles in the
visitors parking area for extended periods of time.
A letter was sent to a suite for parking a vehicle in the visitors
parking area for extended periods of time.
Letters were sent to four suites for failing to have insurance on their
vehicles.
Letters and fines were sent to five suites for failing to have insurance
on their vehicles.
Letters were sent to three suites for items stored in their parking
stalls.
Provided for Strata Council's information was a copy of a letter from the
son of a townhouse owner regarding an incident that occurred on October
8, 2006. It appears that an intruder attempted a home invasion but the
resident was able to keep them out of the suite. The son is concerned as
there is a lack of lighting and signage at the front of the building for
emergency response personnel. The Strata Council requested that Gateway
locate lit address signs to be placed near the doors to the five
townhouse units that have front doors on Quebec Street.
Maintenance
An email was received from the owner of a suite regarding a leak into
their master bedroom. Rick MacDonald Contracting was on site to
inspection a number of suites regarding water problems. Rick has advised
that the majority of the leaks appear to be coming from the windows. The
windows in these suites will need to be pulled in order to correct the
detail problem.
A letter was received from the owner of a suite regarding a water leak
into their living room. Rick MacDonald Contracting was to look at this
suite during the leak inspection.
A City inspector found a small gas leak on the gas line for the stove in
the kitchen of a townhouse. KC Plumbing was called to repair the problem.
An email was received from the owner of a suite regarding a pool of water
near their parking stall 305. The email has been forwarded to the on site
staff.
Work Report
Provided for Strata Council's information is a copy of the work
report from Ted McGrath.
Common Area Renovation
Sarah Moen presented a review of the proposed common area renovation.
A designer will put together information that will be presented to the
owners shortly at an information meeting.
Schedule Next Meeting
The next Strata Council meeting is scheduled for December 19, 2006 at
7:00 p.m. There being no further business, the meeting was terminated at
9:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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