MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on December 19, 2006 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Cameron Lowry, Olga Volkoff, Sarah Moen, Bill Stone
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Mauro Clinaz, Harley Phillips
Guest::
Robert Cushing
The meeting was called to order at
7:00 p.m. by Cam Lowry
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the November 21, 2006
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council's information was a copy of the arrears
list for the special assessment account. Owners who have not paid their
special assessment have been sent lien threat letters and liens will be
placed by December 15, 2006.
As requested by the Treasurer, the $10,000.00 deductible paid, as the
result of a pipe break that occurred prior to the repiping, has been
moved from insurance to the plumbing general ledger account.
Manour Alblanhsain 1,826.50
Wai Wong 1,766.38
Charles Abadi 1,438.14
Michael Lam 9,162.16
Tai Cheung 1,277.47
David Crouch 608.00
Andrew Klotz 1,302.11
Herwig Haas 985.70
Raef Grohne 1,292.25
Frank Kelly 1,187.77
Total $21,036.83
BUSINESS ARISING FROM THE MINUTES
Correspondence
As requested by the Strata Council, a letter was sent to the former
owner of suite 2701 advising that the funds currently in trust would be
retained by the Strata Corporation to cover the costs associated with the
former tenants of the suite. The owner has advised that he has received
the letter and will be pursuing the matter in court.
Repiping
Gary Meeds has advised that 112 of the 173 suites have signed off on
the repairs made in their suites. Many of the in suite deficiencies have
been addressed. Site demobilization is scheduled for December 15, 2006.
The Strata Council requested a list of outstanding deficiencies including
a dollar figure for the deficiencies. $20,000.00 will be held back from
the last invoice until all deficiencies are completed and paper work is
delivered to Strata Corporation. Gary Meeds will also be asked to review
the final accounting of the expenses.
Gary Meeds provided a letter regarding the repiping of Citygate in order
to satisfy the mortgage provider for a new purchaser. The letter was sent
to the purchaser's real estate agent.
Provided for Strata Council's information were copies of letters sent to
two suites from Brighter Mechanical regarding the owners concerns with
respect to the repiping.
605 Enclosure
Work on the replacement of the enclosure at suite 605 is almost complete.
Some painting remains to be finished.
NEW BUSINESS
Correspondence
Letters were sent to two suites for parking vehicles in the visitors
parking area over the maximum allowable time.
A letter and fine were sent to a suite for parking a vehicle in the
visitors parking area without a parking pass and over the maximum
allowable time.
Letters were sent to two suites requesting the removal of items stored in
the parking stalls.
Letters were sent to four suites for failing to have insurance on their
vehicles.
A letter and fine were sent to a suite as a letter of complaint was
received regarding yelling and screaming coming from the suite.
Pest Control
City Pest Control has advised that they have increased their contract
price to $89.78 from $82.00. They have not increased their price in 2.5
years.
2010 Olympics
Cliff Chin of Tunnel Vision Transit Advertising has contacted the
Strata Council regarding the potential Olympic banner for Citygate.
Citygate has been short listed as one of the potential buildings on which
an Olympic banner can be hung. They feel that the roof anchors would
adequately hold the banner. Cliff Chin would like the opportunity to give
a short video presentation depicting how the banner would look on the
building and provide a sample of the banner material. The Strata Council
had suggested that they make their presentation at the January Strata
Council meeting. Once more information is received it will be presented
to the owners for a decision as to whether a banner will be placed on the
building during the Olympics.
Power Outage
On December 3, 2006, Citygate suffered an unscheduled, 3 hour power
outage. Ted McGrath has advised that improvements made as the result of
the previous power outages resulted in less inconveniences to the
residents and building. Provided for Strata Council's information was a
copy of an email and detailed report of the upgrades made to the building
in the past.
Storage Lockers
A quote from Dobra was provided in the amount of $6,050.00 to build
storage lockers in the area previously used by Brighter Mechanical as
their on site office. The Strata Council agreed to approve the quote and
requested that the work be started as soon as possible.
Maintenance
The owner of a 10th floor suite reported a leak coming through their
south facing bedroom window. The message was sent to the on site staff.
The owner of a 13th floor suite has requested written confirmation that
the leak in their suite has been repaired. Rick MacDonald Contracting has
investigated the leak and Gateway will obtain further information from
them regarding the leak.
The owner of a 14th floor suite had reported a leak into their suite.
They advised that the bedroom carpets have stains that will not come out.
A temporary repair has been made on the outside deck which was the source
of the leak but a permanent repair has to be made once the weather is
better.
Gateway contacted Edenvale Restoration regarding the work that was still
not completed in a 15th floor suite. Gateway has advised Edenvale that
their lack of attention to the repairs required was not acceptable.
Edenvale was chosen by the insurance adjuster who was assigned to the
water damage claim.
Notices were delivered to the building regarding the winterization of
outside taps holiday procedures and rules.
Work Report
Provided for Strata Council's information was a copy of the work
report from Ted McGrath.
Common Area Restoration
Robert Cushing was at the meeting to present the proposed design for
the restoration of the common area hallways and lobbies. An information
meeting will be set to present the proposed design to the owners and
discuss the availability of funds to pay for the restoration project. A
Special General Meeting will also be scheduled to present ¾ vote
resolutions to approve the restoration project and the use of funds to
pay for the restoration. An information package will be distributed to
the owners shortly.
Schedule Next Meeting
The next Strata Council meeting is scheduled for January 3, 2007 at
7:00 p.m. There being no further business, the meeting was terminated at
9:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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