MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on February 20, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Cameron Lowry, Olga Volkoff, Sarah Moen, Bill Stone
Harley Phillips
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Guest:
Cliff Chin, Tunnel Vision Transit Advertising
Regrets:
Mauro Clinaz
The meeting was called to order at
7:30 p.m. by Cam Lowry.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the January 16, 2007
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council's information was a copy of the arrears
list for the special assessment account. The Strata Council requested a
report on the any arrears owed in the regular operating account.
The Strata Corporation is currently under budget. Gateway will provide an
estimate budget for the end of the year for the Strata Council to review.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Repiping
As instructed by Gary Meeds $10,000.00 was paid to Brighter Mechanical
from the extra $20,000.00 holdback. $10,000.00 still has to be paid to
Brighter Mechanical once the deficiencies and final transfer of documents
has been completed. The Strata Council requested that Ted McGrath review
the drawings prior to the final holdback being paid to Brighter
Mechanical. Gateway will contact Gary Meeds regarding this request.
2010 Olympics
Provided for Strata Council's information was further information from
Cliff Chin of Tunnel Vision Transit Advertising regarding the proposed
banner for the 2010 Olympics. Discussion ensued regarding the potential
revenue that can be generated from having a banner on the building during
the Olympics. This issue needs to be presented to the owners at the next
Annual General Meeting. The Strata Council also wants to confer with the
other Strata Corporations along Quebec Street to determine what they are
going to do regarding this issue.
Storage Lockers
Provided for Strata Council's information were proposed rules and
rental agreement for the new lockers. Also provided was a copy of an email
regarding proposed pricing for the lockers. The Strata Council agreed to
the suggested fees of $40.00 and $60.00 per month of the new lockers
depending on size. The Strata Council also agreed to the suggestions made
with respect to the rules for the new lockers.
Common Area Restoration
Provided for Strata Council's information was a copy of the legal
opinion from Adrienne Murray with respect to the common area restoration.
A suggestion was made after the Special General Meeting that the ¾ vote
resolution may not necessarily have provided the owners adequate
information with respect to the final look of the common areas after the
restoration work. The opinion confirms that the owners were provided
adequate information with respect to the work that was to be done and the
materials and colours that were to be used.
As requested by the Strata Council, a copy of the project information was
sent to Gary Meeds to establish a scope of work, contract, scheduling and
assembly of firm quotes.
Roofing
Gateway has contacted Interprovincial Roof Inspectors and requested
that they begin developing the specifications and obtaining quotes to
replace the roof. As soon as information is received, it will be forwarded
to the Strata Council.
NEW BUSINESS
Correspondence
Letters were sent to four suites for parking vehicles in the visitors
parking area without parking passes.
Letters and fines were sent to two suites for parking vehicles in the
visitors parking area for prolonged periods of time.
A letter was sent to a suite as their vehicle did not have current
insurance.
A letter and fine were sent to a suite for failing to have insurance on
their vehicle.
Provided for Strata Council's information was a copy of another letter
from the owner of a suite as the owner feels that an error was made with
respect to the fine that was assessed against their suite for parking in
the visitors parking area. A letter was previously sent to the owner
advising that the fine would not be reversed. The owner was also asked to
advise in writing when a contractor could be called to repair the hardwood
floor. The Strata Council again agreed that the fine for parking in the
visitors parking area would not be reversed.
Renovations
Letters were sent to a suite on the twentieth floor and the
twenty-seventh floor advising that their renovations were approved.
A letter and Indemnity Agreement were sent to the new owner of a sixth
floor suite regarding their request to install hardwood flooring in the
suite. The Indemnity Agreement has not yet been received.
A letter and signed Indemnity Agreement were received from the owner of a
fifteenth floor suite. The Strata Council reviewed the request and
approved the renovations with the exception of the proposed drapes. The
Strata Council agreed that drapes can be hung on the inside of the blinds
but the blinds must be the only visible window covering that can be seen
from the outside of the building.
Maintenance
The resident of a second floor suite advised that there may water
damage in their suite from a previous leak. Rick MacDonald Contracting
will be asked to inspect the problem.
The owner of a townhouse advised that there is a leak coming from the
sliding glass door to their bedroom. Rick MacDonald Contracting has been
asked to inspect the problem.
YWCA Daycare
Ted McGrath provided the annual meter reading for the daycare. Based
on the information provided and the amount of money paid by the daycare,
they will receive a credit of $111.96 as they over paid their hydro
contribution.
Hydro Vault
BC Hydro has advising that Citygate is due for the maintenance for the
electrical vault. A copy of their letter was provided for Strata Council's
information. Quotes will be obtained for this work which is scheduled for
the next fiscal year.
Annual Fire Equipment Testing
The annual fire equipment testing will be conducted during the week of
February 19 to 23, 2007. Notices were distributed to all residents.
Parking Stalls
The owner of two suites advised that they would be selling one suite
and wished to transfer the parking stalls and lockers from their current
suite to the new suite.
According to the strata plan that is registered at the Land Titles office,
the parking stalls are common property and are assigned to the suite but
not registered to the suite. To transfer a parking stall from one suite to
another requires the completion of a re-assignment form that is kept on
file for the suites involved in the transfer. The Strata Council requested
that future transfer of parking stalls be sent to the Strata Council in
advance of the re-assignment.
Aphid Treatment
A quote in the amount of $1,240.20 has been received from Davey Tree
Service to treat the tulip trees for aphids. The Strata Council approved
the quote and requested that the work be done as soon as weather permits.
Schedule Next Meeting
The next Strata Council meeting is scheduled for March 20, 2007 at 8:10
p.m. There being no further business, the meeting was terminated at 8:10
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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