MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on April 17, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, Olga Volkoff,Bill Stone,
Mauro Clinaz, Cameron Lowry
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Sarah Moen
The meeting was called to order at
7:00 p.m. by Cam Lowry.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the March 20, 2007 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council's information was a copy of the arrears list
for the special assessment account and operating account. The Strata
Council requested that $10,000.00 in professional fees be moved from the
operating budget to the special assessment budget as this amounts pertains
to the renovation of the common areas.
As requested by Harley Phillips, the transfer of funds to the Special
Assessment account has been completed. Discussion ensued regarding whether
the Strata Corporation should self manage the Contingency Reserve account.
A Motion was made to explore the option of self investing the Contingency
Reserve Fund. Seconded. Carried.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Repiping
As approved by Gary Meeds and as per the instruction of the Strata
Council, the final holdback amount of $10,000.00 has been paid to Brighter
Mechanical.
Common Area Restoration
As approved by the Strata Council, a contract form was signed for the
painting and flooring. Provided for Strata Council's information was a
copy of an email from Ted McGrath regarding the progress of work in the
common areas.
The new light fixtures have been installed on the 27th floor as a sample
floor. A suggestion was made to obtain a quote to refurbish the elevators
including any mechanical equipment that needs to be upgraded.
A quote for the furniture has been received. A contract form will be
established for signing to send to Heritage Furniture.
Maintenance
Cam Lowry reviewed the quotes provided by Latham's for work required to
the mechanical systems. The Strata Council approved the quote of $595.00
to supply and install a repair kit on the mixing valve for the hot water
from the 26th to the 30th floors. The other two items are not required at
this time.
Painting
A quote in the amount of $1000.00 was presented at the last meeting to
paint the green metal around the entrance to 1188 Quebec Street. A Motion
was made to approve the quote and request that the green metal at the
entrance to 1182 also be painted. Seconded. Carried.
Window Washing
Sea to Sky Window Cleaning will be reinstalling the rubber seals
around the windows as they are cleaning the windows. A request was made to
ensure that the awning at the back of the townhouses be cleaned as it has
been missed in the past.
NEW BUSINESS
Correspondence
Letters were sent to two suites as vehicles from their suites were parked
in the visitors parking area over the maximum allowable time.
A letter and fine were sent to a 6th floor suite as there are items still
stored in the parking stall.
A letter was sent to a 23rd floor suite for failing to have insurance on
their motorcycle. The owner has since provided a copy of their insurance.
A letter and fine were sent to a 3rd floor suite for failing to have
insurance on their vehicle. A letter was also sent to the suite advising
that their vehicle would be towed by April 6, 2007 if they did not obtain
insurance for their vehicle.
A letter was received from the owner of a suite requesting permission to
hold yoga classes in the lobby of the 1182 Quebec Street and in the
courtyard during good weather. The owner was advised that they can use an
area in the gym for the class. The owner has since agreed that they will
use the West end of the gym for their class however they have asked that
two small pieces of equipment be moved to allow for space for the class.
Provided for Strata Council's information was a copy of an email from the
owner of a suite regarding the visitors parking area and how the rolling
period is calculated. Suggestions were presented regarding possible
changes to the manner in which the use of the visitors parking area is
calculated.
Renovations
As approved by the Strata Council, a letter was sent to the purchaser of
2nd floor suite regarding their request to modify their suite. The
purchaser was also provided with an Indemnity Agreement for signing and
the bylaws pertaining to parking.
A letter was sent to a 6th floor suite advising the new owner that the
Strata Council has indicated that 6 mil cork must be used as a
soundproofing material under the hardwood floor.
Provided for Strata Council's information was a copy of an email from the
new owner of a 14th floor suite regarding the request made by the Strata
Council to install drapes on the inside of the blinds. The Strata Council
agreed to place the issue of window coverings on the agenda for the Annual
General Meeting so that the matter can be discussed.
Provided for Strata Council's information was a copy of an email from the
new owner of a townhouse regarding the renovations that they wish to
complete in the suite. An Indemnity Agreement has been sent to the owner
to complete and return to Gateway. The Strata Council approved the
renovations in principal as the Indemnity Agreement needs to be signed and
returned to Gateway. The Strata Council advised that the owner must use
care as some of the work will affect the concrete slab and sprinkler
system.
The owner of a 24th floor suite requested permission to install hardwood
floor in their suite. The Strata Council approved the request.
Maintenance
Ted McGrath has confirmed that the townhouse address numbers have been
applied to the exterior light fixtures.
All 12 of the new storage lockers have been rented. 11 at $40.00 and 1 at
$60.00.
A leak was discovered in a 26th floor suite. Rick MacDonald Contracting
was able to determine that some of the original leaking was found to be
coming from the deck which has had decking installed on top of the
original deck floor. The new decking has negative slope and allows water
to pool around the sliding glass door. During the investigation by Rick
MacDonald Contracting, it was discovered that the balcony hose bib pipe
was split and was leaking water into the suite. KC Plumbing has been
contacted to repair the hose bib and determine why the hose bib failed.
A 2nd floor suite reported that their bath tub was again backing up.
Latham's has been called to inspect the line with their camera to
determine where the problem is located.
Provided for Strata Council's information was a copy of the March work
report from Ted McGrath.
Townhouses
The third floor patios need to be power washed.
Painting
A request was made for a quote to paint the visitors parking area and
the parking level lobbies to the townhouses and tower.
Schedule Next Meeting
The next Strata Council meeting is scheduled for May 15, 2007 at 6:00
p.m. There being no further business, the meeting was terminated at 8:25
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
|
