MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on June 19, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, Olga Volkoff,
Bill Stone, Cameron Lowry, Sarah Moen
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Mauro Clinaz
A Motion was made to have the Property
Manager chair the meeting. Seconded. Carried.
The meeting was called to order at
7:00 p.m. by Silvia Hoogstins.
AGENDA
A Motion was made to approve the Agenda as presented. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the May 15, 2007 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council's information was a copy of the arrears list
for the special assessment account and operating account.
Also provided for Strata Council's information was a copy of special
projects expense report and an invoice received from Stantec for a final
billing in the amount of $1,235.41. The Strata Council requested that the
final invoice from Stantec be paid.
Harley Phillips reviewed the financial statements and advised that
everything was in proper order at this time.
A Motion was made to approve the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Annual General Meeting
The Strata Council was advised that the Annual General Meeting package was
distributed to all owners.
The Strata Council discussed which members would be running for
re-election and which members are in their second term. Sarah Moen, Bill
Stone and Cam Lowry are in their second year and Harley Phillips and Olga
Volkoff have agreed to stand for re-election.
Common Area Restoration
The Tower lobby floor will be finished by June 19, 2007. Once the flooring
is complete the painting will begin. A security guard was employed between
the hours of 6:00 p.m. to 7:00 a.m. to ensure no one walked on the tiles.
Some concrete cracks needed to be repaired prior to the tile being laid to
ensure the cracks did not transfer to the new tile.
Rick MacDonald Contracting was able to remove the wax cardboard from the
Tower pillar and the tiling of the pillar is currently in progress.
The light levels on the 19th and 20th floor were compared as the 19th
floor had 11 watt bulbs in the emergency pot lights at the exit doors and
the 20th floor had 15 watt lights. The 15 watt lights provide a slight
increase in brightness. The increased wattage in the emergency pots lights
along with the new fixtures will provide sufficient lighting for the
floors. The power source to the mini pot lights will be disconnected. The
Strata Council discussed the lighting requirements on the individual
floors. The mailroom may need to have an increase in lighting as it is
currently very dark.
Lighting and ceiling paint have been done to the 4th floor. The door
painting has been completed to the 6th floor. Baseboard removal has been
done to the 13th floor.
The Strata Council discussed the possibility of painting the brass on the
elevator door skins and inside the elevators.
The lobby furniture is ready and can be delivered as soon as the lobby is
ready. The mirrors and stainless steel corners are in fabrication and will
be ready for June 21st.
The four lobby chairs were purchased by an owner in the building for
$100.00.
The old furniture from the games room was placed in the loading zone for
disposal along with the old coffee tables from the Tower lobby and the 3
chairs from the townhouse lobby. Ted McGrath suggested that the small sofa
from the games room be disposed of along with the other furniture.
The work in the townhouse lobby will start after June 25, 2007.
Roof
Interprovincial Roofing Inspectors have confirmed that the specifications
will be ready next week to be sent to tender. The tendering process will
take approximately four weeks. At that time the Strata Council will be
supplied with various quotes and will choose a company to replace the
roof.
NEW BUSINESS
Correspondence
A letter was sent to a 14th floor suite to clean up the oil that is in
their parking stall.
Letters were sent to three suites for storing items in their parking
stalls.
Letters were sent to three suites for failing to have insurance on their
vehicles. A letter was sent to a 12th floor suite for failing to provide
insurance for their trailer. The owner was advised that the trailer would
be towed if a certificate of insurance was not provided.
A letter was sent to a 16th floor suite for parking a vehicle in the
visitors parking area over the maximum allowable time.
A letter was sent to an 18th floor suite for parking a vehicle in the 15
minute zone over the maximum allowable time.
Renovations
The owner of a 2nd floor suite requested permission to install hardwood
floor in their suite. They have confirmed that they will use cork as
soundproofing material under the flooring. An Indemnity Agreement has been
sent to them for signing.
A letter was received from the owner of a 20th floor suite requesting
permission to install tiles on their deck. A letter of permission was sent
to the owner as approved by the Strata Council.
As approved by the Strata Council, a letter of permission was sent to a
24th floor suite advising that they have permission to installed hardwood
flooring in their suite.
Pool and Spa
Ted McGrath advised that Precision Electric has disconnected all power to
the spa and pool lights as per the inspection report from Vancouver Coast
Health.
Fire Equipment
A smoke detector failed on the 4th floor and needed to be replaced. During
the alarm it was discovered that a townhouse has disconnected their alarm
buzzer. The offending suite has not yet been found.
Mechanical Equipment
Provided for Strata Council's information was a quote from Latham's for
the pressure washing of make up air units 1, 2 and 3. The Strata Council
agreed that this work could be deferred to a later date.
Maintenance
Provided for Strata Council's information was a copy of the maintenance
report from Ted McGrath.
The door to the loading zone failed. The door spine become disconnected
from the frame and door skin at the top hinge. Action Lock made temporary
repairs until a custom size door arrives.
The light globes on Quebec Street were replaced due to vandalism.
Schedule Next Meeting
The next Strata Council meeting is scheduled for July 17 at 7:00 p.m.
There being no further business, the meeting was terminated at 8:30 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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