CITYGATE 1 LMS195
MINUTES OF THE ANNUAL GENERAL MEETING
Tuesday June 26 2007
The meeting was held in the lobby of
Citygate 1 LMS195 1182 Quebec Street, Vancouver, B.C.
(Printer
version)
CALLING OF THE ROLL
It was reported at the commencement of the meeting that 23 (twenty-three)
Owners were present in person and 35 (thirty-five) Proxies for a total of
58 (fifty-eight) Strata Lots represented.
The meeting was called to order at 7:15 p.m. by Cam Lowry, President.
AGENDA
A Motion was made to accept the Agenda as presented. Seconded. Carried.
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the June 26, 2006 Annual
General Meeting and the January 18, 2007 Special General Meeting as
distributed. Seconded. Carried.
PRESIDENT'S REPORT
Many thanks to Harley Phillips for all his work as the Treasurer and
to all of the residents who volunteer their time in the building. Sarah
Moen has put in a lot of work on the restoration of the common areas. Ted
McGrath has continued his work in assisting with the restoration work to
ensure that everything is kept on track.
Sarah Moen provided information regarding the common area restoration. The
cost to redo the elevators is very expensive. An option is being explored
to treat and paint the brass instead of replacing the panels. The mirrors
can then be changed to a lighter style to brighten the cab interiors.
BUSINESS ARISING FROM THE MINUTES
Cam Lowry advised that the plumbing work has been completed and no major
issues were discovered during the rest of the work. It was found that a
pump needed to be replaced however it is covered under warranty
APPROVAL OF THE BUDGET
Harley Phillips presented the 2007-2008 fiscal year budget. Harley advised
that there was no increase in the Maintenance fees for the coming fiscal
year and that a surplus had been realized at the end of the 2006-2007
fiscal year. The surplus will remain in the operating account.
Cam Lowry reviewed the proposed work that is planned for account 5310
Painting Common Areas. It is proposed that the visitor parking walls,
pillars, ceiling, stall lines and numbers be repainted. It is also
proposed that the elevator parking lobby levels be painted and the garbage
chute rooms.
A Motion was made to accept the budget for the 2007-2008 fiscal year as
presented. Seconded. Carried.
¾ VOTE RESOLUTION 1 - Permission to begin a legal action
Cam Lowry read ¾ vote resolution 1.
WHEREAS the Strata Council for Strata Corporation LMS195 wishes to begin
legal action against the current owners of suites 308, 408 and 1605 for
recovery of the special assessment funds owed by the owners of the suites;
AND WHEREAS permission of the owners of Strata Corporation LMS195 is being
requested in order to begin legal action against the current owners of
suites 308, 408 and 1605;
THEREFORE BE IT RESOLVED THAT the Strata Council for Strata Corporation
LMS195 begin legal action against the owners of suites 308, 408, and 1605
in order to obtain the funds owed for the special assessments that were
assessed in 2006 and 2007.
A Motion was made to accept ¾ Vote Resolution 1 as presented. Seconded.
Discussion ensued regarding the legal costs associated with collecting the
fines. A number of owners with legal backgrounds agreed to work on a
committee to collect the funds that are owed for the special assessment.
Carried.
ELECTION OF STRATA COUNCIL
Olga Volkoff was thanked for joining the Strata Council as a volunteer.
The following Strata Council members agreed to stand for the 2007-2008
Strata Council:
Olga Volkoff. A Motion was made to elect Olga to the Strata Council.
Seconded. Carried.
Dave Waldref. A Motion was made to elect Dave to the Strata Council.
Seconded. Carried.
Jim Cool. A Motion was made to elect Jim to the Strata Council. Seconded.
Carried.
The following Strata Council members will continue on to their second year
as Strata Council members:
Bill Stone, Cam Lowry, Harley Phillips, and Sarah Moen
A Motion was made to elect the Strata Council has presented. Seconded.
Carried.
NEW BUSINESS
Window Coverings
Olga Volkoff spoke to the issue of window coverings. Currently the
bylaws do not allow for window coverings in any colour other than a
neutral colour. The bylaw cannot be changed at this meeting but guidance
from the owners can be given for next year's meeting.
A question arose regarding whether conformity means just blinds or whether
curtains are allowed. Concern was expressed regarding different coloured
window coverings would detract from the look of the building. The owners
present felt that blinds and drapes are appropriate as long as they are of
a neutral colour.
Contingency Reserve Fund
The Strata Council is proposing that the Contingency Reserve Fund become a
self administered account. The Contingency Reserve Fund would be
administered by the Strata Council and would require two signatures on the
account. The mechanics of the administration can be sorted out once a new
institution is found.
A Motion was made to allow the Strata Council to pursue self
administration of the Contingency Reserve Fund. Seconded. Carried.
Balcony Edges
A number of owners expressed concern with the mould and mildew that is
growing on the edges of the balcony. The Strata Council will look into
this issue.
There being no further business, the meeting was terminated at 8:25 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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