MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on July 17, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, David Waldref,
Bill Stone, Cameron Lowry, Jim Cool
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Olga Volkoff, Sarah Moen
The meeting was called to order at
7:00 p.m. by Silvia Hoogstins.
ELECTION OF STRATA COUNCIL
POSITIONS
The first order of business was the election of the Strata Council
positions. The following members were elected to the following positions:
Cam Lowry - President
Bill Stone - Vice President
Harley Phillips - Treasurer
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the June 19, 2007 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council's information was a copy of the arrears list
for the special assessment account and operating account. The Strata
Council requested that bylaw infraction fines and interest be charged
against the accounts from the time that amounts were due.
The Strata Council discussed the arrears that are pertaining to rented
parking stalls and considered the option to have all residents that rent
extra stalls prepay for one year. If a stall is cancelled part way through
the year, the unused portion of the prepaid amount would be returned to
the resident. In the future, residents that do not pay their amount owed
for their extra stall will receive a letter advising that their parking
stall will be cancelled.
Provided for Strata Council's information is a review of the Special
Assessment account. The Strata Council discussed the payments made to date
and the progress of the work.
Harley Phillips reviewed the financial statements and advised that
everything was in proper order at this time. The Strata Council requested
further information regarding general ledger account 5308.
A Motion was made to approve the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
The carpet has been removed to the 7th floor. The carpet from the 6th
to the 2nd floor will be removed on Monday, July 9, 2007. The new carpet
is estimated to be delivered and installed on the 29, 28, 27 and 26th
floors on Monday July 9th.
The Strata Council discussed the length of time it has taken to have the
carpet installed. It was suggested the Robert Cushing be contacted
regarding a time frame for the completion of the work.
Precision Electric has upgraded the lights in the Tower mailroom. The
glass top and supports have been reinstalled in the lobby. The townhouse
lobby is expected to start during the week of July 9-13.
Provided for Strata Council's information was a copy of a letter from the
owner of a 14th floor suite expressing concern with the painted wallpaper
in the common hallways.
Roof
The mandatory site visit for the roofing companies that are quoting to
replace the roof was July 10, 2007. The tender closing date is at 2:30
p.m. on July 20, 2007.
Cam Lowry provided some questions and concerns regarding the tender
information and requested that Interprovincial Roofing Consultants address
the concerns prior to the tenders closing.
The Strata Council reviewed the quote from Rick MacDonald Contracting to
install a hatch at the top level roof for easier accessibility. The Strata
Council agreed to wait until the roof tender prices are received prior to
making a decision on the roof hatch.
NEW BUSINESS
Correspondence
Letters were sent to the owners of two suites as items were found
stored in their parking stalls.
Letters were sent to the owners of five suites as vehicles parked in their
parking stalls did not have current insurance.
Letters were sent to the owners of three suites as vehicles from the
suites were parked in the visitors parking area over the maximum allowable
time.
A letter was sent to the owner of a suite as a bicycle from the suite was
observed in the visitors parking area.
Letters and fines were sent to the owners of two suites for continuously
parking vehicles in the visitors parking area over the maximum allowable
time.
A letter was sent to the owner of a suite as there are a number of
motorized vehicles and a trailer in their parking stall that have not been
registered with the Strata Corporation.
Provided for Strata Council's information was a copy of a letter from the
owner of a 25th floor suite regarding the repairs required in her suite.
Rick MacDonald Contracting was on site to water test the windows and begin
repairs in the suite.
Windows
A letter was received from the management company for a 12th floor
suite advising that they have two windows that are cracked and may leak
water when it rains.
Exterior Cleaning
Provided for Strata Council's information were copies of two quotes to
wash the exterior windows and clean the inaccessible balcony surfaces.
Sunrise Windows provided a quote of $6148.00 to clean the windows and
$2544.00 to clean the balcony surfaces. AllStar Window Cleaning provided a
quote of $8190.00 to clean the windows and $8955 to clean the patio edges.
The current cost to clean the windows is $4905.00. The Strata Council
discussed the issue of power washing the balcony edges as this may cause
the paint to come off and thus the edges would then need to be painted.
The Strata Council agreed to defer this item until the next meeting. The
windows are scheduled to be washed on August 27, 2007.
Vandalism
Ted McGrath advised that he has replaced the glass globe on the
entrance light to townhouse 1 for the 3rd time.
Mechanical Equipment
Provide for Strata Council's information was a copy of a quote from
Latham's regarding a 3 way mixing valve in the upper floor make up air
unit that is not holding and continues to heat in the closed position.
Latham's has advised that the most cost effective method to repair the
valve is on a time and materials basis rather than a firm quote. The
Strata Council agreed to defer this item to the next meeting.
Maintenance
Provided for Strata Council's information was a copy of the
maintenance report from Ted McGrath.
The Strata Council requested a quote to sweep the underground parking
area. Once the common area restoration work is completed, Gateway will
obtain quotes to paint the parking level lobbies, the visitors parking
area - walls, pillars, ceilings, stall lines and letters and the garbage
chute rooms.
Schedule Next Meeting
The next Strata Council meeting is scheduled for August 16, 2007 at 7:00
p.m. There being no further business, the meeting was terminated at 8:10
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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