MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on August 21, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips David Waldref, Bill Stone,
Olga Volkoff, Jim Cool, Sarah Moen
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Cameron Lowry
The meeting was called to order at
7:00 p.m. by Bill Stone.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the July 17, 2007 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Harley Phillips reviewed the financial statements.
The Strata Council discussed the issue of the Contingency Reserve Fund and
whether it should be self managed by the Strata Council. A Motion was made
to move the Contingency Reserve Fund from CIBC to VanCity to be self
administered and that the signing authorities be named and directives be
established for the account. Seconded. Defeated.
This item was deferred to a future meeting.
Provided for Strata Council's information was a copy of the arrears list
for the operating account. The Strata Council discussed whether a fee
should be applied to owners who choose to pay their maintenance fee by
cheque rather than by automatic debit from their account.
Owners who are in arrears for the rental parking stalls will be provided
with 30 days notice to cancel their rental stall for failure to pay the
rent for the stall on or before the first of each month.
The special assessment account has not changed, the three owners are still
in arrears.
Provided for Strata Council's information was a review of the Special
Assessment account.
A Motion was made to approve the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
Provided for Strata Council's information was a copy of an email from
Robert Cushing regarding a number of issues with respect to the finishing
work that is required.
Discussion ensued regarding the installation of corner guards on each
floor. The Strata Council agreed to put this item on hold until further
information was received.
A suggestion was made to place urns on either side of the lobby doors.
Robert Cushing will provide more information regarding these items.
The carpet laying has been completed in the Tower. The carpet in the
townhouse lobby is ready to the underlay. Extra work was required as the
tile subfloor surface was not consistent and fill was required in some
areas to bring the two surfaces to the same height.
The townhouse painting is completed and the Tower painting is wrapping up
with the exception of some touchups which will occur after the baseboards
are completed. Baseboards are done to the 21st floor.
The painting of the elevator brass was discussed.
Roof
As requested by the Strata Council, a letter was sent to Broadway
Roofing advising that their quote was chosen to replace the roof. They
have advised that the earliest that they can schedule the work is
December. The Strata Council discussed the matter and advised that the
quote provided by Broadway Roofing included a start date of 8 weeks.
Gateway will contact Broadway Roofing along with Transwest Roofing to
determine who can start work earlier than December.
The carpet and baseboards for the 30th floor have been measured and put
away until the roof is replaced. The touch up of the paint will also be
done at that time.
The Strata Council approved the quote provided by Rick MacDonald
Contracting to install a roof hatch for maintenance of the elevator roof.
Exterior Cleaning
Based on the emails received from the Strata Council, the majority of
the members were not in favour of powerwashing the balcony edges as this
could cause the paint to come off and thus outside painting would need to
be done. Gateway will investigate whether there is an option to scrub
these areas with brushes rather than powerwashing.
The Strata Council agreed to revisit this issue in the future.
Mechanical Equipment
Provided for Strata Council's information was a copy of a quote from
Latham's to repair a 3 way mixing valve. The Strata Council agreed to
cancel this item at this time.
NEW BUSINESS
Correspondence
Provided for Strata Council's information was a copy of a letter from
the resident of a suite who wished to dispute a fine received for parking
their bicycle in the visitor's parking area over the maximum allowable
time. The Strata Council discussed the request and agreed that the fine
will remain against the strata lot.
A letter was sent to a suite as a bicycle from their suite has been parked
in the visitors parking area.
Letters and fines were sent to two suites as vehicles belonging to their
suites continue to park in the visitors parking area after two warnings
were given.
Letters were sent to two suites as vehicles belonging to their suites were
parked in the visitors parking area without parking passes.
Letters were sent to three suites as vehicles belonging to their suites
were parked in the visitors parking area over the maximum allowable time.
Letters were sent to two suites as proof of insurance had not been
provided for their vehicles.
Letters and fines were sent to two suites for failing to provide proof of
insurance for their vehicles.
A letter was sent to a suite requesting that they register the vehicles
parked in their parking stalls with the Strata Corporation. The owner has
since submitted the requested information.
A letter was sent to the owner of a suite in order to arrange a meeting
between the owner, the Property Manager, Wally from Rick MacDonald's crew
and members of the Strata Council. The areas of concern were reviewed and
a time line was established for the repairs required to the suite. Rick
MacDonald Contracting is to keep in touch with the owner of the suite to
ensure the repairs are completed.
Gym
Provided for Strata Council's information was an email from an owner
with a request for upgrades to the equipment in the gym. The Strata
Council discussed the request and agreed to review the gym equipment prior
to the next Annual General Meeting.
Security
Provided for Strata Council's information was a copy of an email from
the YWCA regarding a homeless person sleeping in the bushes next to their
area. The Strata Council agreed to implement possible deterrents to
prevent the problem from occurring in the future.
Annual Barbecue
The annual barbecue is scheduled for August 29, 2007.
Maintenance
Provided for Strata Council's information was a copy of the
maintenance report from Ted McGrath.
Access Fobs and Remotes
Another fob reader has failed and the company that provided the
security equipment for Citygate no longer exists. There are two spare
readers still in stock for Citygate. Once the two readers are used, the
Strata Corporation may need to look at an alternative security system for
Citygate.
Schedule Next Meeting
The next Strata Council meeting is scheduled for Monday, September 10, 2007 at 7:00
p.m. There being no further business, the meeting was terminated at 8:10
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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