MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on September 10, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, David Waldref,
Bill Stone, Olga Volkoff, Cameron Lowry
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool, Sarah Moen
The meeting was called to order at
7:00 p.m.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the August 21, 2007 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Harley Phillips reviewed the financial statements.
Provided for Strata Council's information was a copy of the arrears list
for the operating account. The special assessment account has not changed,
the three owners are still in arrears. The Strata Council requested that
the columns be continued from month to month to compare how the arrears
change each month.
Provided for Strata Council's information was a review of the Special
Assessment account. Also provided were the final figures from the plumbing
project which provided the opening figure of $291,069.54 for the
restoration project. The Strata Council requested that the draw payment
requested by the flooring company be held until the baseboard issues are
resolved.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
Provided for Strata Council's information was a copy of an email from
the owner of a suite regarding their concerns with respect to the door
paint and the baseboard work.
An owner has expressed concern with respect to the quality of work with
regarding the installation of the baseboards.
As requested by the Strata Council, a letter and a copy of the invoice for
the replacement mirror will be sent to the owner of the suite that allowed
an intruder in to the building who subsequently stole the lobby mirror.
Roof
As requested by the Strata Council, Gateway contacted Broadway Roofing
regarding their start date and Transwest Roofing regarding what date they
would provide if they were awarded the contract. Broadway Roofing
contacted Gateway and advised that one of their crews was available for
the end of September. Gateway has requested that an exact start date be
provided as soon as possible.
The four signed pages from the bid document were sent to Broadway Roofing.
As approved by the Strata Council, Rick MacDonald Contracting has been
asked to install a hatch in the mechanical room ceiling in order to allow
for access to the upper roof for maintenance.
Wages
The Strata Council discussed the current wages for the resident managers.
The Strata Council was advised that the resident managers have not
received an increase in wages since 2003.
A Motion was made to increase the wages by $7500.00 per year divided
between the two managers. Seconded. Carried.
NEW BUSINESS
Correspondence
An email was received from the owner of a suite along with a copy of their
proof of insurance.
Letters and fines were sent to three suites as vehicles from their units
were found parked in the visitors parking area over the maximum allowable
time.
Letters were sent to five suites for parking vehicles in the visitors
parking area over the maximum allowable time.
An email was received from the owner of a suite requesting a parking stall
closer to the elevator.
Letters were sent to five suites as their vehicles did not have current
insurance.
Letters were sent to two suites as items were being stored in their
parking stalls.
Provided for Strata Council's information is an email request from the
owner of a fifth floor suite to install screens in their windows. The
Strata Council agreed to allow the screens to be installed as long as they
are on the inside of the windows.
The Strata Council was provided with a copy of a letter from a new owner
who wishes to obtain a pet dog. The current bylaws do not allow for pets
so therefore the Strata Council can not give permission. The Strata
Council requested that a letter be sent to the owner advising that they
should put together new bylaw wording that can be presented to the owners
at a general meeting to be voted on. The current petition that is in the
mail room to allow pets is not valid as only owners can sign a petition to
change the bylaws.
Maintenance
Provided for Strata Council's information is a copy of the maintenance
report from Ted McGrath.
Schedule Next Meeting
The next Strata Council meeting is scheduled for Tuesday, October 16, 2007
at 7:00 p.m. There being no further business, the meeting was terminated
at 8:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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