MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on October 16, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, David Waldref, Bill Stone
Cameron Lowry, Jim Cool
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Olga Volkoff, Sarah Moen
The meeting was called to order at
7:00 p.m.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the October 16, 2007
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
Harley Phillips reviewed the financial statements.
Provided for Strata Council's information was a copy of the arrears list
for the operating account and special assessment account. The three owners
who still owe their special assessment amounts have been charged interest
and the lien fees against their accounts. The Strata Council discussed the
arrears and requested that counsel be employed to begin legal proceedings
against the three owners.
Provided for Strata Council's information was a review of the Special
Assessment account.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
As requested by Strata Council, the payment request from Ploutos has
not been released. Ploutos has returned to begin work on the baseboards.
Provided for Strata Council's information was a copy of an email from
Sarah Moen regarding the issue of the baseboards.
The Strata Council discussed the issue of the baseboards and other
outstanding restoration items and agreed to inspect each floor and
photograph each deficiency. Jim Cool agreed to photograph the deficiencies
which will then be presented to Ploutos along with a time limit for
repair.
Provided for Strata Council's information was a copy of a letter sent to
the owner of a 6th floor suite regarding the theft of the mirror from the
lobby. A copy of their response and subsequent follow up letter was also
provided for Strata Council's information.
Roof
Broadway Roofing has advised that they will start work on the roof in
approximately two to three weeks. They will begin preliminary work on the
site in order to prepare for the actual roof replacement. Their schedule
has been delayed by the weather.
Gardening
An owner expressed concern with respect to the rhododendrons along the
South side of the building that were recently pruned. An email was
received thanking the Strata Council for cutting back the bushes.
Pets
As requested by the Strata Council, a letter was sent to the owner of
a 3rd floor suite regarding the issue of pets in the building. A copy of
the letter was provided for Strata Council's information.
The Strata Council discussed the matter and agreed that the owner would
have to establish bylaws that would need to be presented to the owners for
voting at the next general meeting.
NEW BUSINESS
Correspondence
Provided for Strata Council's information was a copy of an email from the
owner of a 7th floor suite regarding a fine received for failing to have
insurance on their tenant's vehicle. The owner requested that the fine be
reversed due to circumstances in obtaining storage insurance for the
vehicle. The Strata Council discussed the matter and agreed that the fine
would not be reversed.
Letters were sent to the owners of two suites for parking vehicles in the
visitors parking area without a parking pass.
A letter was sent to the owner of a suite for parking a vehicle in the
visitors parking area over the maximum allowable time.
A letter and fine were sent to the owner of a suite for parking a vehicle
in the visitors parking area over the maximum allowable time.
Renovation
The owner of a 15th floor suite requested permission to install hardwood
flooring in their suite. The owner also inquired as to whether the Strata
Council would allow a product that provides that same type of sound
proofing as cork to be used as cork is very expensive. The owner has
completed and returned the Indemnity Agreement to Gateway. The Strata
Council approved the installation of the hardwood floor however cork would
have to be used as a soundproofing material.
The Strata Council agreed that an owner can put forward a proposal at the
next general meeting to allow a product other than cork to be used as a
soundproofing material. Anyone wishing to make such a proposal must be
prepared to provide specifications that indicate that the product is as
good as or better than cork.
The owner of a 24th floor suite requested permission to install hardwood
flooring in their suite. The required information has been sent to the
owner and Gateway is currently waiting for the signed Indemnity Agreement.
Gym
Provided for Strata Council's information was an email from an owner
regarding yoga classes that are being held in the gym. The classes are
taught by a non-resident who receives $10.00 per person from those who
attend the class.
The Strata Council discussed the matter and agreed that a non-resident
could provide yoga classes however the classes cannot be open to
non-residents due to issues of liability. A letter will be sent to the
owner regarding this issue.
Daycare
The daycare has requested permission to install an address sign at the
front of the building indicating their location. Unfortunately they have
not provided any specifications for the sign or the location of the sign.
Schedule Next Meeting
The next Strata Council meeting is scheduled for Tuesday, November 26, 2007
at 7:00 p.m. There being no further business, the meeting was terminated
at 8:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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