MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on November 26, 2007 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, Olga Volkoff, Sarah Moen,
Bill Stone, Jim Cool, David Waldref
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Cameron Lowry
The meeting was called to order at
7:00 p.m. by Bill Stone.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the October 16, 2007
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council’s information was a copy of the arrears list
for the operating account and special assessment account. Gateway is
currently pursuing legal action against the owners of suite 308 Michael
Lam, suite 408 Tai Cheung and suite 1605 Rolf Grohne who have not paid
their special assessments fees. A Motion was made that all owners who are
in arrears for more than 90 days for maintenance fee payments be included
on list that will be posted in the building. Seconded. Carried.
Residents who do not pay for their rented parking stalls on or before the
first of each month will be given 30 days notice to vacate their parking
stalls.
Harley Phillips reviewed the financial statements and advised that the
current expenses are in line with the budgeted expenses.
Provided for Strata Council’s information was a review of the special
assessment account.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
As requested by the Strata Council, the payments to Classic Painting
and Ploutos Enterprises have been put on hold pending further instruction
from the Strata Council.
The Strata Council advised that they had met with Ploutos Enterprises and
Robert Cushing to review the deficiencies with respect to the flooring and
baseboards. Ploutos agreed to repair four floors that will then be
re-inspected to determine whether there has been an improvement that is
acceptable to the Strata Corporation. Unfortunately the walls on most
floors are not even and extra sealer was needed along the top of the
baseboard to seal the gap between the board and the wall.
The Strata Council agreed to release a portion of the second draw and
payment of the extras to Ploutos Enterprises. The Strata Council also
agreed to release payment to Classic Painting less the holdback amount.
A suggestion was made to remove six tiles from the front entrance to the
townhouses in order to install a walk off mat. The Strata Council agreed
to look at this in the future but requested that a mat be purchased until
a final decision is made regarding the removal of the tiles.
Provided for Strata Council’s information was a copy of the quote from
Fujitec to clean the hoist ways and repair the door skin on elevator 3.
The Strata Council approved the cleaning of the hoist ways.
The Strata Council advised that urns, similar to the ones in the lobby of
the tower, will be purchased for the townhouse lobby. The Strata Council
will obtain clarification regarding the art work from the townhouse lobby
that is to be exchanged.
Roof
Broadway Roofing has been delayed in beginning the replacement of the roof
due to the weather. They have attended to two leaks in to the penthouse
suite.
Gym
Provided for Strata Council’s information was a copy of a letter sent to
the owner of a suite regarding yoga classes that are being held in the
gym.
NEW BUSINESS
Correspondence
The owner of a suite requested permission to shoot a film in their suite.
Provided for Strata Council’s information was a copy of an email from the
owner regarding the areas that would be affected by the filming. Also
provided for Strata Council’s information was an email advising that the
other residents on the floor had been polled and did not have any problems
with the film shoot. The Strata Council advised that the filming was
cancelled due to a change in location.
The Strata Council discussed the issue and agreed that in the future,
anyone wishing to have a film shot in their suite must provide a copy of
the liability insurance for the production company and a waiver must be
signed which must include details regarding the type of film being shot.
Common area property must not be used and the residents living on the same
floor must be notified in writing. The elevator must be booked, similar to
a move, if equipment is being brought into the building.
Letters were sent to three suites for parking vehicles in the visitors
parking area over the maximum allowable time.
Letters were sent to four suites as items were found stored in their
parking stalls.
Letters were sent to seven suites for failing to have valid insurance on
their vehicles.
A letter and fine were sent to a suite for failing to have insurance on
their vehicle. The owner of the suite advised that the vehicle did have
insurance but was away on holidays when the notices were delivered to the
suite. The Strata Council discussed the matter and provided instruction to
the Property Manager regarding the matter.
Letters and fines were sent to two suites for failing to have insurance on
their vehicles.
Letters were sent to three suites for parking vehicles in the visitors
parking area without parking passes.
A letter was sent to a sixth floor suite as complaints were received
regarding loud music coming from the suite.
A letter was received from the owner of a seventh floor suite regarding a
number of issues in their suite. The owners also advised that a number of
items were found thrown onto their balcony from the balconies above.
ALL RESIDENTS ARE ADVISED THAT
NOTHING IS TO BE THROWN OFF THEIR BALCONIES AT ANY TIME.
Provided for Strata Council’s information was a copy of a letter from the
owner of a twenty-fifth floor suite. The owner advised that the leaks into
their suite have been repaired and that the hardwood flooring now needs to
be repaired. The Strata Council requested that a quote be obtained for the
cost to install carpeting in the suite. The Strata Corporation will
reimburse the owner the equivalent cost for carpet.
Renovations
The owner of an eight floor suite has advised that they will be replacing
their kitchen countertop.
A letter of confirmation and a signed Indemnity Agreement was sent to the
owner of a townhouse for their proposed renovations.
Water Backup
The owner of a seventh floor suite reported that water has again backed up
into their suite. KC Plumbing found significant amount of soap suds coming
up through the toilet. It was thought that someone may have a washing
machine hooked up in their bathroom.
The 01 and 10 suites were inspected however an incorrectly installed
washing machine was not found. Further investigation into this matter will
be required.
ALL RESIDENTS ARE REMINDED NOT USE
LARGE AMOUNTS OF SOAP IN THEIR WASHING MACHINES AND DISHWASHERS.
Common Area Painting
Provided for Strata Council’s information was a copy of a Quote Request
that will be sent to painting companies in order to get quotes to paint
the parking levels, the front door metal work and the back hallway of the
tower. This work was included in the current fiscal year budget. The
Strata Council approved the Quote Request but indicated that the parking
level lobby colours will be chosen at a later date.
Hose Bibs
A notice has been delivered to Citygate reminding all residents to
winterize their outside hose bibs.
Maintenance Report
Provided for Strata Council’s information was a copy of the
maintenance report from Ted McGrath.
Christmas Bonuses
The Strata Council approved Christmas gifts for the staff of Citygate.
Townhouse Doors
The top level townhouse doors are wooden and should be replaced with
metal doors. Gateway will obtain pricing for new doors.
2010 Olympics
The Strata Council discussed the issue of the 2010 Olympics and
possible bylaws that may be required to ensure that signs are not hung on
the building during the Olympics.
Underground Parking
The Strata Council was advised that the City of Vancouver may have an
encumbrance on title to allow the use of the underground parking at
Citygate by the public. Gateway has reviewed the original Disclosure
Statement filed by the developer and there does not appear to be any
encumbrance regarding parking included in the statement. Gateway has
requested a title search from Land Titles to confirm this information.
Schedule Next Meeting
The next Strata Council meeting is scheduled for
December 18, 2007
at 7:00 p.m. There being no further business, the meeting was terminated
at 8:30 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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