MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on January 15, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Harley Phillips, Bill Stone,Sarah Moen, Olga Volkoff,
David Waldref, Cameron Lowry
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool
The meeting was called to order at
7:00 p.m. by Cam Lowry.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the December 18, 2007
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
Harley Phillips reviewed the financial statements. A Motion was made
to accept the statements as presented. Seconded. Carried.
Provided for Strata Council’s information was a copy of the arrears list
for the operating account.
Provided for Strata Council’s information was a review of the Special
Assessment account.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
As requested by the Strata Council, $40,000.00 has been sent to
Classic Painting and $48,257.23 plus $8,180.97 was sent to Ploutos
Enterprises.
Common Area Restoration cont.
Provided for Strata Council’s information were copies of emails from
owners regarding the repairs being made to the deficiencies and in
particular the issue of the baseboards. An owner also made similar
comments verbally to the Property Manager regarding the baseboards.
Sarah Moen met with Ploutos Enterprises to discuss the issue of the
baseboards. The Strata Council discussed the possible options to repair
the baseboards including painting the baseboards. Sarah will contact a
painter to determine whether this option would be successful and whether
the sealant used along the top edge can be painted. One test floor will
be done in order to determine if this option is viable for all the
floors.
The Strata Council requested that a letter be sent to Ploutos advising
that the remainder of the funds will be held back until this issue is
resolved and the costs associated with the repair have been determined.
As approved by the Strata Council Fujitec has been authorized to clean
the hoist ways as per their quote.
The Strata Council discussed the request made for paintings to be added
to the lobby of the townhouses along with the pictures that are already
in place. The Strata Council agreed to table this request until the
remainder of the project is resolved and completed.
The Strata Council requested that the townhouse lobby wall next to the
elevator be repaired.
Common Area Painting
A quote request has been sent to three painting companies in order
to obtain quotes to paint the visitors parking area, elevator lobbies
and front doors.
Provided for Strata Council’s information was a quote from Prostar
Painting in the amount of $17,343.00 to paint the areas noted in the
quote request. The Strata Council provided comments regarding the quote
and requested answers to questions regarding the painting of the parkade.
Gateway advised that more quotes should be received shortly for the
common area painting. A quote was received from John Hawkins to paint
the front entrance doors in the amount of $2000.00.
Underground Parking
Provided for Strata Council’s information was a copy of the legal
notations associated with Citygate that have been filed with Land
Titles. The Strata Council requested further information regarding the
easements, covenants and right of ways that have been filed against
strata corporation LMS195.
Roof Replacement
The Strata Council requested an update from InterProvincial Roofing
Inspectors regarding the status of the roof replacement.
NEW BUSINESS
Correspondence
Letters were sent to seven suites regarding vehicles parked in the
parking stalls without valid insurance.
Letters and fines were sent to three suites for allowing vehicles to be
parked in the underground parking stalls without insurance.
Letters were sent to three suites regarding vehicles parking in the
visitors parking area over the maximum allowable time.
Letters and fines were sent to two suites for parking vehicles in the
visitors parking area over the maximum allowable time.
Provided for Strata Council’s information was a letter from the
residents a suite who wished to dispute the fine assessed against their
suite. Also provided was a copy of the list of red tags placed on the
vehicle. The Strata Council discussed the issue and provided Gateway
with instructions.
Letters were sent to four suites for having items stored in the parking
stalls.
An email was received from the owner of a suite regarding noise coming
from a fourth floor suite. A letter has been sent to the suite.
Renovation
Provided for Strata Council’s information was a copy of a letter
from the owner of a sixth floor suite who is requesting permission to
install hardwood flooring in their suite. The owner has agreed to use
cork as a sound proofing material. The owner has also removed the
cabinets from the kitchen and will be replacing the shower. The owner
has stated that there will not be any changes to the piping or wiring.
The Strata Council approved the renovations as presented.
The owners of a fifteenth floor suite have requested permission to
renovate their suite. A copy of the Indemnity Agreement has been sent
for signing. Provided for Strata Council’s information was a copy of the
work they wish to do in their suite. The Strata Council approved the
renovations as presented.
Provided for Strata Council’s information was an email from a sixth
floor suite regarding the renovations they wish to make in their suite.
An Indemnity Agreement was sent to them and it has been signed and
returned. The Strata Council approved the renovations as presented.
Recycling and Garbage
Gateway and the on site staff are currently working at getting
recycling bins for the townhouse units.
An email was received regarding renovation material being placed in the
garbage bin. All residents are reminded that no renovation material of
any kind is to be placed in the Strata Corporation’s garbage bin. All
renovation material must be disposed of off site.
Repiping
Brighter Mechanical was on site to change the acustat on
recirculation pump #3 under warranty.
Provided for Strata Council’s information was a copy of an email from
the owner of a suite regarding a request for reimbursement for water
damage. The damage was caused by an unsecured washing machine drain
hose. The owners feel that the hose was not properly re-inserted in the
drain during the repiping process.
The Strata Council advised that it has been five months since the
repiping repairs were completed and that the owner would have to contact
Brighter Mechanical regarding this request for reimbursement.
The Strata Council discussed the issue of the warranty on the repiping
work.
The Strata Council requested that the temperature for the hot water be
turned up slightly.
Daycare
The annual meter reading for the daycare hydro meter has been
completed. A refund cheque of $66.82 will be sent to the daycare for
over payment of the account.
Annual Fire Inspection
The annual fire inspection is due in February. GE Security provided
a quote in the amount of $4396.00 for this year’s inspection.
Window Washing
The window washing has been scheduled from April 14th to 25th, 2008.
Notices will be posted prior to the work beginning.
Mechanical Room
Provided for Strata Council’s information was a quote from Rick
MacDonald Contracting regarding the installation of roof cladding at the
mechanical room. This item was tabled to a future meeting.
Leak
The owner of parking stall 292 reported a leak in the wall above
their parking stall which is located on P2. This item was forwarded to
the on site staff.
Maintenance Report
Provided for Strata Council’s information was a copy of Ted
McGrath’s maintenance report.
Citygate Christmas Party
The annual Citygate Christmas Party raised $145.00 from the 50/50
raffle which was donated to the Covenant House. Food donations were
dropped off at First Avenue United Church where it will be distributed
to those in need.
Schedule Next Meeting
The next Strata Council meeting is scheduled for February 12, 2008 at
7:00 p.m. There being no further business, the meeting was terminated at
8:45 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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