MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on March 18, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Bill Stone, David Waldref, Cameron Lowry
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Sarah Moen, Jim Cool
Guests:
TrojanOne Communications
The meeting was called to order at
7:00 p.m. by Cam Lowry.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the February 12, 2008
Strata Council meeting as distributed. Seconded. Carried.
Resignation
Harley Phillips forwarded an email advising that he would be resigning
from the Strata Council. The Strata Council wishes to thank Harley for all
his work on the Strata Council.
FINANCES
David Waldref will review the financial statements monthly. With the
repairs required to the elevator of 1182 Quebec Street and the already
approved replacement of the roof, the Contingency Reserve Fund will be
reduced substantially this year.
Provided for Strata Council’s information was a copy of the arrears list
for the operating account.
Provided for Strata Council’s information was a review of the Special
Assessment account.
PRESENTATION
TrojanOne reviewed an event that will be occurring on August 31st. The
Human Race will be run through False Creek, along Burrard Street bridge,
Pacific Street and finish on Concord Pacific land near GM Place. An after
party will be included with a live band. More information will be provided
closer to the date of the event.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
As requested by the Strata Council, a letter was sent to Ploutos
regarding the holdback for the baseboards. Provided for Strata Council’s
information was a copy of a letter received from Ploutos regarding the
holdback. The Strata Council requested that a response letter be sent to
Ploutos advising that the Strata Corporation has resolved the baseboard
problem.
Also provided for Strata Council’s information was a copy of a quote from
Sarren Painting to paint 76 doors and a quote to work on the hallway
walls. The Strata Council requested further information regarding the
quote, in particular, the type of prep work that would be done prior to
repainting the doors.
A letter will be sent to Classic Painting providing them with an
opportunity to respond to the issue of the doors.
Provided for Strata Council’s information was a letter from a suite
regarding the request by Strata Council for reimbursement for the stolen
mirror. The residents of the suite allowed someone to follow them in
through the front door and the person subsequently stole the mirror that
was in the lobby. The Strata Council discussed the issue and agreed that
reimbursement for the mirror is still required as the residents were in
violation of bylaw 20.1:
“Admission to the building shall not be permitted to any person unless
known to the resident. Persons delivering goods or other articles must be
met at the front entrance. If it is necessary for any such persons to
enter the building, they must be escorted by the resident until departure
from the building.”
Common Area Painting
Brammy Bros has completed the painting of the visitors parking area
and the elevator lobbies.
Roof
Broadway Roofing has completed most of the work on the roof. They are
currently waiting for flashing for the perimeter. They are not able to
find the exact same colour as the flashing that is already in place but
have been able to find a colour that is similar. Broadway Roofing is aware
that the roof has to be completed in time to inspect the anchors and then
wash the windows.
Provided for Strata Council’s information were copies of the roof
inspection reports from Inter-Provincial Roof Consultants.
Repiping
On February 27, 2008, an email was received from a suite indicating
that they have found black, greasy particles in their sink after running
the hot water. They also noticed that the water pressure was lower than
before. Their email was forwarded to Brighter Mechanical.
YWCA
Provided for Strata Council’s information was a letter from the YWCA
regarding the installation of a sign on the end of the planter that leads
to the daycare. The Strata Council discussed the drawing and photographs
presented and requested that the YWCA forward a proof of the sign in order
to determine the final look and size of the sign.
NEW BUSINESS
Correspondence
Provided for Strata Council’s information was a copy of an email from
the owner of a suite who is requesting that the fine assessed against
their suite be reversed. Their son received a fine for parking in the
visitors parking area. The Strata Council provided Gateway with
appropriate instruction regarding the request.
Renovation
Attached for Strata Council’s information was a copy of a proposal to
renovate a 12th floor suite. The Strata council reviewed the request and
approved the renovations as presented.
The owner of a suite requested permission to change the termination cap
for their fireplace. The current cap does not work with the new fireplace
that they are installing in their suite. The Strata Council approved the
use of a different termination cap on the condition that it is the same
colour as the other caps.
Elevator
On February 15, 2008 Fujitec Elevators advised that they would have to
take the townhouse elevator out of service as a static sink test was
conducted and the elevator was found to have dropped fifteen feet
overnight.
Vertech Elevator Services was contacted and have been contracted to
provide the specifications required to replace the elevator. The
specifications will be sent for quotes. Due to the emergency nature of
this repair, the funds can be taken from the Contingency Reserve Fund to
pay for the repair.
Mechanical Maintenance
Latham’s has advised that their will be an increase of $60.00 for the
annual maintenance of the mechanical equipment. The new cost will be
$2,835.00.
Exercise Equipment
Exer-Tech Services has advised that there will be an increase of
$12.00 per service visit for preventative maintenance of the exercise
equipment. The cost for their quarterly visits will be $220.00 per visit.
Roof Anchors
The roof anchors are due for testing. Atlas Anchors has been
contracted to inspect and test the anchors. The cost for the annual
inspection and test will be $775.00. The test will be done as soon as the
roof is finished.
Staff
Mate and Anka Bratanic will be taking their holidays. Anka will be on
holidays from March 18 to April 7, 2008 and Mate will be on holidays and a
leave of absence from April 1 to May 31, 2008 Ted McGrath has agreed to
cover while Mate is away on a leave of absence. Just George Cleaning has
been hired to assist Ted with the cleaning during the week of April 1 to
7, 2008 as both Mate and Anka are away at the same time.
Leak
An owners of a townhouse advised that they found water leaking into
their suite in two locations in the master bedroom. They advised that a
previous leak had been found in this area which was discovered to be
coming from the planters above their suite. Rick MacDonald Contracting has
been called to investigate.
Great Northern Way Campus
An email was received from Great Northern Way Campus as they are
planning a subsequent engagement process and during the previous rezoning
of their location, Citygate participated in the public consultation. The
email was forwarded to Ted McGrath to forward to the Citygate Association.
Fiber Optic
Provided for Strata Council’s information was a copy of an email from
Urban Networks regarding the installation fiber optic in the building. The
Strata Council requested further information regarding what it will entail
to install fiber optics in the building.
Maintenance Report
Provided for Strata Council’s information was a copy of the
maintenance report for February.
Schedule Next Meeting
The next Strata Council meeting is scheduled for April 22, 2008 at 7:00
p.m. There being no further business, the meeting was terminated at 8:20
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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