MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on May 22, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Bill Stone, Sarah Moen, David Waldref, Cameron Lowry
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool, Olga Volkoff
The meeting was called to order at
7:00 p.m. by Cam Lowry.
AGENDA
A Motion was made to approve the Agenda as presented. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the April 22, 2008
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council’s information was a copy of the arrears
list for the operating account.
The Strata Council reviewed the year end figures. The 2007-2008 fiscal
year ended with a surplus.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
Provided for Strata Council’s information was a copy of a letter
from Kambas Galbraith, legal representatives for Ploutos Enterprises
Ltd, demanding payment of the outstanding amount owed on the contract
for the flooring and baseboards. Sarah Moen advised that she would speak
to Ploutos Enterprises to resolve this issue.
A second letter was sent to Classic Painting providing them the
opportunity to rectify the painting of the doors. If no response is
received, Sarren Painting will be advised to proceed with painting the
doors. Ted McGrath has suggested that all suite doors be painted to
avoid future issues. The Strata Council requested that a registered
letter be sent to Classic Painting providing a deadline for a response.
If no response is received, then Sarren Painting will repair the doors.
Sarah Moen will contact Sarren Painting to confirm the exact manner in
which the doors will be repaired.
Gateway has asked Rick MacDonald Contracting to provide new suite door
numbers for suite 801, 902 and 2003 as their door numbers went missing
after the painting was completed.
Roof
Broadway Roofing has confirmed that all the railings, except for the
curved railings, have been reinstalled. They have been advised that the
work has to be completed by the end of May as the carpet on the 30th
floor will be installed at that time.
Elevator
Vertech Consulting was asked regarding salvaging the existing
cylinder and attaching the new piston to the cylinder. Vertech advised
that this would be considered a patch job and they do not recommend the
idea. There is also concern that the cylinder head would be of an
outdated design. It was agreed that old parts would not be used for the
repair of the elevator.
As approved by the Strata Council, two copies of the signed contracts
were returned to Vertech Consulting. One copy of the contract will be
kept in the on site office for easy reference if required. Once the
project is finished, the copy will be placed in the file for this
project.
Ted McGrath has confirmed that the piston has been removed and cut into
5 ten foot lengths. Work has started on chipping away the concrete
around the shaft at the base of the pit. The concrete is thicker and
harder to remove than originally anticipated.
Correspondence
The tenants of a 23rd floor suite have confirmed that they will
remove the dog from the suite as they are moving out.
Renovation
The owner of a 2nd floor suite has confirmed that they will use the
required 6 mm cork under the hardwood flooring.
A letter was sent to a 4th floor suite advising that their request to
renovate their suite had been approved.
Planters
Rick MacDonald Contracting has completed the repair of the drainage
of the South West planters. Ted McGrath has advised that soil/compost is
required for the planters. The last time soil was added to the planters
was in September 2004.
Olympic Lighting
As requested by the Strata Council, an email was sent to Tunnel
Vision Transit regarding the questions asked with respect to the lights
that will be used to “paint” the exterior of the building. The Strata
Council reviewed the information presented and agreed that this issue
will need to be presented at the Annual General Meeting for approval
from the owners in order to partake in this endeavor.
Fire Panel
GE Security has confirmed that the fire panel batteries need to be
replaced. The cost will be $1920.00.
Annual General Meeting
Provided for Strata Council’s information was a copy of the proposed
Annual General Meeting package. The package includes a copy of the
opening and closing balances for the fiscal year, a review of the
special assessment account and a review of the Contingency Reserve
account.
The budget for the 2007-2008 fiscal year ended with a surplus.
The 2008-2009 budget includes a proposed $40,000.00 to
renovate/redecorate the changing rooms and upgrades to the fitness
equipment, $50,000.00 to replace the access system for the complex and
the enterphone for the townhouses and $100,000.00 to replace the
elevator interiors. The Strata Council agreed that renovations to the
gym and changing rooms, if approved by the owners, would not take place
until after the winter months passed to ensure that any increase in the
cost of gas would not adversely affect the budget.
$93,000.00 has also been budgeted to be transferred to the Contingency
Reserve Fund.
The Strata Council will review the final budget figures prior to the
information being sent to the owners.
NEW BUSINESS
Parking
Ted McGrath has confirmed that he found a document regarding the
parking at Citygate which do not indicate that there is any covenant
from the City to allow for public parking at Citygate.
Office Computer
Ted McGrath confirmed that the computer monitor in the on site
office stopped working. Ted has purchased a replacement monitor from
Costco at a cost of $209.43.
Creekside Park Extension
Provided for Strata Council’s information is an email regarding
Creekside Park. The Strata Council suggested that the Inter Tower
Committee be contacted for a form letter regarding the expansion.
Window Film
The owner of a 6th floor suite requested permission to install a
reflective film on their enclosure windows. The Strata Council reviewed
the sample provided and agreed to allow the film to be installed.
Delivery Service
The owner of a 7th floor suite requested permission to give an
access fob to their grocery delivery service. The Strata Council agreed
that an access fob would not be provided for the delivery service and
that the owner will have to make alternate arrangements.
Townhouse Patios
The Strata Council discussed the six top level townhouse patios. A
quote was requested to remove the interlocking bricks and install cement
on the patios.
Terasen Gas
The Strata Council requested further information regarding alternate
suppliers of gas for the building.
Bylaw Changes
The Strata Council reviewed the proposed changes to the visitor
parking and pet bylaws. Discussion ensued regarding the proposed pet
bylaw which allowed for a 40 lbs pet. The Strata Council agreed that
this bylaw should remain at no more than 25 lbs and 18 inches to the
shoulder. This change would help to prevent dogs that are deemed
dangerous from being brought in to the building.
Schedule Next Meeting
The next Strata Council meeting is scheduled for June, 2008 at 7:00
p.m. There being no further business, the meeting was terminated.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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