MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on June 23, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Cameron Lowry, Sara Moen,
David Waldref, Olga Volkoff, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool
The meeting was called to order at
7:00 p.m. by the Property Manager.
ELECTION OF STRATA COUNCIL
POSITIONS
The following Strata Council members were elected to various
positions:
Olga Volkoff - President, Cam Lowry – Vice President,
David Waldref – Treasurer
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the May 22, 2008 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council’s information was a copy of the arrears
list for the operating and special assessment account.
The Strata Council reviewed the financial statements. David Waldref
requested a copy of the 12 month statement for the 2007-2008 fiscal year
and a copy of the Terasen gas bills. The Strata Council requested that the
Interprovincial Roofing invoice be moved to the Contingency Reserve Fund.
Provided for Strata Council’s information was a copy of a letter from the
owner of a suite regarding the lien placed against their account for
failing to pay their special assessment.
The owner has paid the original special assessment amount that was owed
but is disputing the lien fee and interest charges. The Strata Council
discussed the matter and agreed that that issue had been posted in a
number of meeting minutes including last year’s annual general meeting
minutes. The Strata Council decided not to reverse the lien charge or the
interest assessed against the account.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
Previously provided to the Strata Council was a copy of the Notice of
Claim filed by Ploutos Enterprises Ltd. as a demand for payment for the
remainder of the painting contract. Sara Moen is currently working with
Ploutos in order to arrive at an amicable solution. Approximately half of
the cost of the final bill is the cost of the baseboard material. A Motion
was made to empower Sara Moen with the ability to negotiate a final
settlement. Seconded. Carried.
Ted McGrath will be asked to ensure that the baseboards on the 30th floor
are installed and that the metal corner protectors are ordered and
installed.
Classic Painting has advised that they will be on site during the week of
June 23-27, 2008 to review the suite doors and begin repairs to the
peeling paint.
Rick MacDonald has been asked to raise the concrete height under the walk
off mats as the mats sit too low and the edge can be a trip hazard. The
missing suite door numbers have also been installed.
Roof
Broadway Roofing still has minor work to finish on the roof which includes
caulking at the Southwest corner and reinstalling the electrical outlet
and lighting. The Strata Council requested that a final date be provided
as to when the work will be finished.
Rick MacDonald Contracting still has to complete the metal roof rivet
refurbishing project.
Elevator
The new cylinder was scheduled for delivery on June 19, 2008. On June 13,
2008 a pump truck began the removal of debris but encountered a concrete
ring at the 17 foot mark. The truck also had difficulties with the long
horizontal run of the hose. A smaller truck will be back on June 25, 2008.
During the removal of the old cylinder, it was discovered that the leak
was originating from a small hole that developed due to corrosion at
approximately the 15-20 foot level. Other areas of corrosion had
penetrated the cylinder wall.
Olympic Lighting
Gateway will contact Tunnel Vision Transit Advertising to confirm that
Citygate 1 is interested in having the building painted in light for the
2010 Olympics.
Terasen Gas
Provided for Strata Council’s information was a proposal from CEG Energy
Options regarding the purchase of gas for the Strata Corporation. The
Strata Council advised that they are not interested in the proposal at
this time.
NEW BUSINESS
Renovation
Provided for Strata Council’s information was a request from the owners of
a townhouse suite to renovate their suite. A copy of the Indemnity
Agreement has been sent to them for signing. The Strata Council reviewed
the proposal and approved the renovations.
The owner of a twenty third floor suite has returned a signed copy of
their Indemnity Agreement and have requested permission to replace the
hardwood flooring in their living room. They have confirmed that they will
use 6 mm cork under the new flooring. This work has been approved by the
Strata Council.
Correspondence
An email was received regarding a complaint that parking stall 328 is
being used for storage. The email was forwarded to the on site staff.
An email was received regarding the elevator in the tower which was
allowing access to various floors that were not registered to the fob
being used. Action
Lock and Security were called and repaired a number of problems.
Resident Manager
Provided for Strata Council’s information was a copy of the work report
from Ted McGrath. Ted has been filling in for Mate Bratnovic while he has
been away. The Strata Council discussed the amount of work that Ted does
at Citygate and agreed that a $2500.00 honorarium should be purchased for
Ted to thank him for all his work.
Barbecue
The annual barbecue is scheduled for July 24, 2008.
Security
Discussion ensued regarding the quotes received for the new security
system. Gateway will review the quotes with Ted McGrath to determine which
system will work best at Citygate.
Pet Bylaw
The Strata Council discussed the changes to the pet bylaws that were
proposed at the Annual General Meeting. The current bylaws will be amended
at the next general meeting to ensure that they are in compliance with the
Strata Property Act.
Window Washing
The window washing issue was reviewed by the Strata Council. The Strata
Council agreed to May and September as the months for washing the windows.
Visitor Parking Columns
The Strata Council requested a quote to paint the corners of the visitor
parking columns in yellow so that they are more visible.
Garbage Chute Rooms
The Strata Council requested a quote to paint the garbage chute rooms.
Parking
A suggestion was made to form a sub committee to review the visitor
parking bylaws in order to present changes at the next general meeting.
Olympic Committee
It was discussed at the Annual General Meeting that an Olympic Committee
is required in order to gather information regarding the Olympics and how
Citygate will be affected by increased security, etc.
Maintenance
Rick MacDonald Contracting will be placing styrofoam under the bricks of a
7th floor deck currently under repair.
The court yard bollard lamp replacement has been completed. The new
bollard is on the east side of the property by the bench.
A call has been made to the Cleaning Connection regarding the recent
cleaning of the carpets. It appears that too much chemical was used as
there are light colour splotches on the carpet.
There are leaks under the townhouse area at OA parking level. These will
need to be investigated to determine their origin.
Schedule Next Meeting
The next Strata Council meeting is scheduled for July 22, 2008 at 7:00
p.m. There being no further business, the meeting was terminated at 9: 15
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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