MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on July 22, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Sara Moen,
David Waldref, Cindy Coehlo, Jim Cool
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Kenn Coblin
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the June 23, 2008 Strata
Council meeting as amended. Seconded. Carried. Cindy Coehlo was
presented at the June meeting however her name did not appear in the
Attendance section.
FINANCES
Provided for Strata Council’s information was a copy of the arrears list
for the operating account.
As requested, copies of the Terasen Gas invoices for the 2007-2008
fiscal year have been provided to the Treasurer along with a spreadsheet
showing costs for the 2006-2007 fiscal year and the 2007-2008 fiscal
year. Also provided for each Strata Council member was a 12 month
spreadsheet indicating all costs for the 2007-2008 fiscal year and the
costs for the 2008-2009 fiscal year. The Strata Council discussed the
gas account which is currently over budget. The Strata Council reviewed
the rest of the budget figures.
As requested by the Strata Council, the roofing consultants invoice has
been moved to the Contingency Reserve Fund account.
A Motion was made to accept the financial statements as provided.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
As approved by the Strata Council, a cheque in the amount of $7313.49
was sent to Ploutos Enterprises Ltd. The partial payment of the final
invoice was agreed to by the Strata Council and the owner of Ploutos.
Classic Painting has been on site to view the paint on the doors. They
have been advised to begin repairs on the 20th floor. Once the 20th
floor doors have been completed then an inspection will be done to
determine if the repair is satisfactory. The Strata Council discussed
the painting and agreed that all doors must be repainted.
The baseboards on the 30th floor have been installed.
Roof
Provided for Strata Council’s information was a copy of the latest
report from Interprovincial Roof Consultants. There are four minor
deficiencies that need to be corrected in order for the roof to be
complete. A cheque for draw number 3 has been cut but has not been sent
to Broadway Roofing. Their final invoice has also been received but not
yet processed.
Elevator
Provided for Strata Council’s information was a copy of an invoice from
Vertech Elevator Services. Vertech has advised that they have attempted
to send other invoices however they have not been received by Gateway.
Provided for Strata Council’s information was a copy of report from Ted
McGrath regarding the work being done to the elevator.
The Strata Council advised that they had met with the contractors
regarding the invoicing that has been received to date. The bills
submitted by the two companies that provided pumper trucks to clean out
the elevator pit will need to be reviewed and discussed as one company
was not able to fully complete the work required and thus a second
company was needed. The Strata Council approved the payment of the
invoice submitted by Vertech.
The repair of the elevator will be slightly over budget due to the
unforeseen issues that have arisen.
Security
Provided for Strata Council’s information was a copy of the quotes
received for the new security system. The owner of a suite has suggested
that an automatic door opener be installed on the side door at the same
time as the security upgrades are completed to allow easier access for
people in wheelchairs, pushing strollers or the elderly. Action Lock and
Security will provide a quote for this system.
The Strata Council reviewed the quotes received and agreed that the
Strata Corporation will pay for 3 replacement remotes for each suite.
The Strata Council also suggested that a reader be installed on the
inside of the main gate to the underground parking to allow bike riders
to exit more easily. The Strata Council requested a meeting with Action
Lock and Security and Cobra Integrated Systems to review their
proposals.
Visitors Parking
Gateway has discussed the painting of the corners of the pillars in the
visitors parking area with Ted McGrath. Ted has advised that he will
paint the corners when he renews the other yellow paint in the visitors
parking area.
Garbage Chute Rooms
Quotes have been requested for the painting of the garbage chute rooms.
The Strata Council discussed this item and agreed that a quote should be
obtained to properly clean the garbage chute rooms rather than painting
them.
Renovation
As approved by the Strata Council, a letter of approval was sent to a
suite regarding their request to replace the flooring in their suite.
Gateway is still waiting for the signed Indemnity Agreement for the
renovations in a suite.
Elevator Access
As requested by the Strata Council, access to all floors by previous
Strata Council members has been cancelled.
Olympic Committee
The owner of a suite has inquired whether owners will be allowed to rent
out their suites during the Olympics. The Strata Council discussed the
issue of short term rentals and information was provided from a recent
community meeting regarding the Olympics. More information will be
required regarding this issue and until further information is received,
short term rentals for the Olympics can not be considered.
NEW BUSINESS
Patio Repairs
Rick MacDonald Contracting has been on site repairing the membrane on
the deck of a suite. The owner had reported a leak late last year
however dry weather was required in order for the membrane to be
repaired.
The owner of a suite appears to be installing a wooden deck over their
current deck. The owner has not applied for permission for this work.
The Strata Council requested information from the owner of suite
regarding what exactly they are doing to the deck.
Gateway has spoken to Rick MacDonald Contracting regarding the
replacement of the paver bricks on the townhouse patios with cement.
This may not be a good idea as there is a membrane beneath the pavers
and if a leak needed to be repaired, then the cement would have to be
removed. The Strata Council requested a quote to lift the pavers and add
weed block or sand under the pavers to prevent vegetation from growing
through the pavers.
Shaw Cable
The onsite caretaker received a notice from Shaw Cablevision that their
cable would be terminated due to an outstanding balance on the account.
Gateway contacted Shaw and reminded the account manager that there is an
agreement in place between Shaw (formerly Rogers Cable) and Citygate in
which the resident manager’s suite receives free cablevision in exchange
for housing the fiber optic room in Citygate 1. Shaw has advised that a
new agreement is being drafted.
The Strata Council requested that Shaw be asked for potential upgrades
to their system.
Resident Manager
Provided for Strata Council’s information was a copy of the work report
from Ted McGrath.
Over Watering
All residents are reminded that they must use care when watering balcony
plants and cleaning their patio floors as excess water will flow onto
the decks below. Residents will be fined if they are caught allowing
water to flow onto the decks below.
Window Washing
The final window washing for this year will begin on August 25, 2008.
Barbecue
The annual barbecue was held on July 24, 2008. The 50/50 draw netted
$82.00 which was donated to the Covenant House.
Schedule Next Meeting
The next Strata Council meeting is scheduled for August 26, 2008 at 7:00
p.m. There being no further business, the meeting was terminated at 8:50
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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