MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on September 16, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff Cameron Lowry, Sara Moen,
David Waldref, Cindy Coehlo, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the August 28, 2008
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
David Waldref provided a review of the financial statements for
August. The Strata Council requested that a Chubb fire panel monitoring
invoice be recoded to a different general ledger account.
Provided for Strata Council’s information was a copy of the arrears list
for the operating account.
A Motion was made to accept the financial statements as provided.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
One of the doors repaired by Classic Painting was tested to ensure
that the subsequent touch up of the paint would survive day to day use.
The paint has performed well. Sarah Moen requested a copy of the
original quote from Classic Painting and advised that she would contact
Gateway with permission to pay the outstanding amount once the quote was
reviewed.
A new floral arrangement has been ordered for the lobby of the tower.
New pots and silk plants have arrived for the lobby of the townhouses.
Sarah advised that she would begin working on the samples and designs
for upgrading the elevator cabs.
Elevator
As approved by the Strata Council, R & W Waterproofing Ltd. were
advised that they could commence with the waterproofing of the elevator
pit. The work was completed on Friday, September 5th and the inspection
was done on Monday, September 8, 2008. Provided for Strata Council’s
information was a copy of the inspection report from the British
Columbia Safety Authority. Ted McGrath has advised that a fire
extinguisher will be installed in the elevator room and that he would
confirm whether 110 power for the elevator is part of the emergency
power system should there be a power failure. The new elevator code
requires an emergency battery back up system for the elevator light and
alarm bell.
Security
Ted McGrath has posted notices regarding the replacement of the
security system and the exchange of fobs. Letters have been sent to the
absentee owners advising them of the relevant dates regarding the change
over in the system.
Window Washing
Sea to Sky Window Washing were on site for the second cleaning of
the windows. Provided for Strata Council’s information was a copy of an
email from the owner of a suite providing details of an incident that
occurred with the window washer. Gateway has spoken to Sea to Sky
regarding the incident and whether the window washer is the same person
that has been to the building in the past as there has not been any
previous incidents. Sea to Sky confirmed that the person who did the low
rise is normally the person who does the high rise. He will speak to the
gentleman regarding the incident.
Balcony Shade
Provided for Strata Council’s information was a copy of the letter
sent to a suite in response to their request to install a balcony shade
on their balcony. Also included with the letter was the literature
regarding the window film that was installed on the enclosure windows of
a 6th floor suite.
Leak
Rick MacDonald Contracting has sealed the area under the planter on
the top level of the townhouses. As soon as they verify that there are
no longer any leaks into the suites below, they will complete the repair
of the walkway.
NEW BUSINESS
Correspondence
Provided for Strata Council’s information was a copy of a letter
from the owner of a suite requesting permission to allow the purchaser
of their suite to have a cat which is in contravention of the bylaws.
The Strata Council advised that they cannot provide permission which is
in contravention of the bylaws.
Fax Machine
Ted McGrath advised that the fax/photocopier in the office is no
longer working properly. He purchased a replacement unit for $49.00 plus
$19.00 for a four year warranty and $29.00 for a replacement cartridge.
Resident Manager
Provided for Strata Council’s information was a copy of the Resident
Manager’s report from Ted McGrath.
Recycling
The Strata Council discussed whether battery recycling bins can be
obtained for the garbage rooms.
Smells
The Strata Council discussed a complaint of peculiar smells on the
15th floor. It was determined that the smells are cooking odors.
Exercise Equipment
A suggestion was made to lease new exercise equipment for the gym
rather than purchasing the equipment. The Strata Council agreed that new
equipment will have to wait until further into the fiscal year.
Building Information
The Strata Council reviewed an information package that was
previously distributed to new residents. This package is different from
the welcome package that is distributed to new owners by Gateway. The
Strata Council will review the package in order to update the
information.
Pool
The Strata Council discussed a possible leak originating from the
pool. This will need to be investigated and repaired.
The interior of the pool needs to be painted and new markings painted in
and on the outside of the pool. This work may need to be done soon
however the Strata Council will monitor the situation at this time.
Energy Audit
The City of Vancouver has contacted multi unit residential buildings
that are over 15 floors in order to conduct energy audits of the
buildings. There is no cost to the Strata Corporation for the audit. The
Strata Council agreed to the energy audit by the City.
Olympics
The Strata Council discussed renting out the visitor parking stalls
during the Olympics. The Strata Council will contact VANOC to see if
they are interested in renting the parking stalls.
An owner inquired regarding the rental of his suite to overseas
companies involved with the Olympics. His current tenant is leaving and
he has been approached to rent his suite to one of these companies. The
Strata Council advised that they require more information and details
prior to making any decision.
Schedule Next Meeting
The next Strata Council meeting is scheduled for October 21, 2008 at
7:00 p.m. There being no further business, the meeting was terminated at
8:45 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
|
