MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on October 21, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Sara Moen,
David Waldref , Cindy Coehlo, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the September 16, 2008
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
David Waldref provided a review of the financial statements for
September. Discussion ensued regarding the Contingency Reserve Fund. The
fund is currently in a CIBC bank account earning 2.275% interest.
Provided for Strata Council’s information was a copy of the arrears list
for the operating account.
A Motion was made to accept the financial statements as provided.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Common Area Restoration
Provided for Strata Council’s information was a copy of an email
from an owner regarding the paint peeling on the doors to suites on the
3rd floor. The Strata Council discussed the concern along with the wall
paper issues that still need to be addressed. The painter that repaired
the baseboards will be asked to attend to the peeling doors and provide
a quote to repair the wall paper.
Ideas will be presented to the Strata Council for a new décor piece for
the lobby table.
Elevator
Provided for Strata Council’s information was a copy of an email from
Vertech Consulting regarding the invoices and credits received from
McRae’s Environmental Services and A&A Anderson Tank Service. The Strata
Council agreed that the McRae invoices can be paid, less the credit.
Also provided was a copy of an email from Vertech Consulting advising
that West Coast Elevator has completed their remedial work. Vertech has
contacted ThyssenKrupp Elevators regarding the anti-creep issue and
requested a copy of the wiring diagrams.
Invoices have been received from Vertech and they are in line with the
estimate provided for their services.
The Strata Council advised that the piston seal may have been damaged
during installation as there is problem with the oil level. West Coast
Elevator is currently looking into this issue. They also discovered some
water in the elevator pit. R&W Waterproofing was contacted regarding
this discovery.
Security
Ted McGrath advised that the new intercom for the townhouses has been
installed. New access fobs have been distributed. The new readers are in
the process of the being installed and the transfer from the old readers
to the new readers should start soon. The Strata Council expressed
concern with the main garage gate as the receiver does not appear to be
picking up the signal from the remotes. Ted McGrath will be advised of
this issue.
Window Washing
An email was received from the owner of a townhouse unit regarding an
incident involving the window washer. The email was forwarded to Sea to
Sky Window Cleaning who advised that they would investigate the matter.
Balcony Shade
Provided for Strata Council’s information was a copy of second
letter received from the legal representative for a 15th floor suite
that has requested permission to install a sun shade on their balcony.
Also provided for Strata Council’s information was information regarding
Human Rights Claims from Clark Wilson Law Office. The Strata Council has
requested that the owner provide information regarding other Human
Rights cases that provide precedent for the issue.
It is suggested that the insurance provider for Citygate be contacted
regarding this issue should it escalate further.
Leak
Rick MacDonald Contracting has sealed the area under the planter on the
top level of the townhouses and verified that the leak has been stopped.
The pavers have been reinstalled and the area has been cleaned and
re-established.
Roof
Broadway Roofing completed the final deficiency and the remainder of
their contract has been paid.
Pool
The on site staff and the Property Manager investigated the location of
the pool leak. It appears that there is water in the electrical conduit
that use to provide power to the pool light. The on site staff have
advised that they will remove one of the floor tiles to see if the
location of the leak can be found and repaired.
NEW BUSINESS
Correspondence
The owner of a 25th floor suite has agreed to accept the offer of
reimbursement for carpet and underlay in the bedroom of their suite.
They had originally requested compensation for the damaged hardwood
flooring but were advised that the Strata Corporation is not responsible
for improvements made to suites.
Renovations
The owners of a 17th floor suite requested permission to install cork
flooring in their suite. They supplied information regarding the
soundproofing that they would be installing under the cork and began the
work without receiving written permission from the Strata Corporation.
The Strata Corporation requested that a letter be sent to the owners
advising that their installation does not meet the criteria set out in
the bylaws and that they will be responsible for any noise complaints
received regarding their suite.
As approved by the Strata Council, a letter was sent to a townhouse
suite advising that they could replace their gas fireplace.
As approved by the Strata Council, a letter was sent to a 7th floor
suite advising that they could install hardwood flooring in their suite.
The new owners of a 4th floor suite requested permission to install new
kitchen countertops and new flooring in their suite. The Strata Council
approved their request.
The owner of a 4th floor suite requested permission to install hardwood
flooring in their suite, new tile in the foyer and new carpet in the
bedrooms. They also wish to replace the kitchen countertops, sink,
cabinets and fireplace. The Strata Council approved their request.
The owner of an 18th floor suite requested permission to install
hardwood flooring and new kitchen countertops in their suite. The Strata
Council approved their request.
The owner of a 27th floor suite requested permission to renovate their
suite. The Strata Council approved their request.
All owners are reminded that they must received written permission prior
to beginning any renovations in their suite. Owners must submit their
written request prior to the monthly Strata Council meeting so that it
can be discussed at the meeting. Owners will be contacted in writing
with the Strata Council’s decision following the meeting.
Irrigation System
University Sprinklers has been asked to winterize the irrigation
system.
All residents that have water taps on their balcony are reminded that
they must shut off and drain their water tap before the outside
temperature drops to freezing.
YWCA
Provided for Strata Council’s attention was a letter from the YWCA
requesting permission to install a fence around the common green area in
front of their outdoor playground. The Strata Council discussed the
request and suggested that hedges could be used to surround the green
space rather than a fence. The Strata Council agreed to view the area
prior to making a decision.
Parking Stalls
The potential purchaser of a 6th floor suite is requesting the use
of a handicap parking stall. Ted McGrath has advised that stall number
102 is rented to someone who does not require a handicap stall. The
renter of the stall has agreed to exchange the rental stall for the
parking stall belonging to the 6th floor suite.
Resident Manager
Provided for Strata Council’s information was a copy of the Resident
Manager’s report from Ted McGrath.
Gym
Upgrades to the gym may not be done this year. Residents are asked to
still provide suggestions for upgrades that they would like to see made
to the gym and pool area.
Schedule Next Meeting
The next Strata Council meeting is scheduled for November 18, 2008 at
7:00 p.m. There being no further business, the meeting was terminated at
8:45 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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