MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on November 18, 2008 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry ,
Sara Moen, David Waldref , Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool, Cindy Coehlo
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the October 21, 2008 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
David Waldref provided a review of the financial statements for October.
Provided for Strata Council’s information was a spreadsheet indicating
the budget and expenses for the repair of the elevator in the
townhouses. Also provided was an updated spreadsheet for the renovation
account.
An arrears list was provided for Strata Council’s information. The
Strata Council wishes to remind residents that parking stall payments
must be kept current for rental parking stalls. Residents that do not
pay for their rental parking stall on or before the first day of each
month will be notified that their parking stall agreement has been
cancelled and their parking stall will be allocated to the next person
on the parking stall waiting list. Residents must make arrangements to
pay their rental parking stalls by automatic debit from their bank
account.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Elevator
An invoice was received from R & W Waterproofing in the amount of
$5,250.00. The Strata Council discussed the waterproofing issue and
agreed that the amount should be paid, however the holdback to Vertech
Consulting is not to be released until the issue of the waterproofing is
resolved.
Provided for Strata Council’s information was a copy of an email from
Fujitec confirming that the maintenance agreement will include the new
cylinder providing that the PVC remains pressurized and does not leak.
Common Areas
The Strata Council discussed the quote received to repair the wall paper
and paint on the various floors. Discussion ensued regarding the work
done by Classic Painting. The Strata Council requested a letter be sent
to Classic Painting advising that there are still concerns with the work
that was done and whether they are willing to assist with monetary
payment towards the repairs that are required.
Security
The installation of the new security system, automatic door opener and
townhouse enterphone is complete. There have been a few issues with the
townhouse enterphone which are currently being resolved.
The Strata Council was advised that some residents have started using
the over head gates as a means of access rather than using the
pedestrian gates when on foot. The visitors parking gate appears to be
used the most and the extra use will cause more wear and tear on the
gate.
ALL RESIDENTS ARE REMINDED THAT
THEY SHOULD USE THE PEDESTRIAN GATE WHEN ON FOOT RATHER THAN THE
OVERHEAD GATE IN ORDER TO ACCESS THE PARKING AREA. EXTRA USE OF THE
OVERHEAD GATE WILL MEAN MORE WEAR AND TEAR AND MAINTENANCE ON THE
GATE.
Action Lock and Security will provide a quote for a replacement camera
for the lobby. They will also provide a quote for a replacement camera
for the loading zone.
The warning light at the end of the driveway has failed. Precision
Electric is unable to find a replacement light bulb so a new fixture was
ordered.
Balcony Shade
Provided for Strata Council’s information was a copy of the letter
that was sent to the owners of a 15th floor suite regarding their
request to install a balcony shade.
Correspondence
A quote has been received from Strata G Flooring and Design for the
cost of replacement carpet and underlay for the bedroom of a 25th floor
suite. The quote is in the amount of $626.00. Their hardwood flooring
was damaged by a window leak and the Strata Corporation is responsible
for the cost of replacing the original floor covering which was carpet.
Pool
The on site staff removed the tile at the end of the pool and
discovered that it is not the source of the leak. The Strata Council
advised that the source of the leak may have been discovered however to
be sure, the pool may need to be closed for a short time to determine if
the leak continues. The water level of the pool also needs to be lowered
to determine if the source has been discovered. Gateway will speak to
the on site staff regarding this issue.
YWCA
The YWCA has contacted Gateway to determine whether they can install
a fence around the grass area in front of their unit. The Strata Council
has reviewed the area and has agreed to allow bushes to be installed
however a fence will not be allowed.
NEW BUSINESS
Renovations
The owners of a 28th floor suite have requested permission to renovate
their bathroom. The Strata Council approved the request as presented.
The owners have submitted a signed Indemnity Agreement.
The owners of a 7th floor suite have requested permission to replace
their entry tiles and carpet with hardwood flooring and remove the tiles
from their fireplace and replace with new tiles. They have submitted
their Indemnity Agreement for this work. The Strata Council has approved
their request.
Christmas Bonus
The Strata Council discussed the Christmas bonuses for the on site
staff and agreed to the same amounts as last year.
Management Contract
Last year the Real Estate Council required that all management
companies issue new management contracts that provide pricing for all
possible costs that may be billed to a strata corporation. Gateway
presented a new contract to the Strata Council however it was never
signed or returned. A new copy of the contract was presented and signed
by the Strata Council.
Plumbing
The owner of a suite presented an invoice for work that was charged
back against their suite. The Strata Council reviewed the invoice and
agreed that the work is the responsibility of the Strata Corporation and
the costs should be reversed from the owner’s account.
Window Washing
The owner of suite submitted a letter to the Strata Council
regarding the second washing of the windows. The owner advised that he
had not voted in favour of washing the windows twice per year and had
requested that a company be found to wash the glass railings along with
the windows once per year. The Strata Council reviewed the letter and
agreed that the owner had suggested that the windows only be washed once
per year however other owners had suggested that the windows be washed
twice per year.
Legal Issue
The former owner of a 27th floor suite has contacted the Strata
Council via his legal counsel to dispute the money that was retained
when the suite was sold. The expenses were incurred as the result of the
Strata Corporation’s involvement in the eviction of the owner’s tenant.
Grossman and Stanley will be representing the Strata Corporation
regarding this matter.
Annual Christmas Party
The Strata Council agreed to set December 15, 2008 as the date for
the annual Christmas party.
Schedule Next Meeting
The next Strata Council meeting is scheduled for December 16, 2008 at
7:00 p.m. There being no further business, the meeting was terminated at
9:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
|
