MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on January 20, 2009 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Cindy Coehlo,
David Waldref, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool, Sarah Moen
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the November 18, 2008
Strata Council meeting as distributed. Seconded. Carried.
FINANCES
David Waldref provided a review of the financial statements. The gas
account is over budget at this time. The revenue collected to date is
lower than expected due to less miscellaneous revenue collected.
Provided for Strata Council’s information was a copy of the arrears list
for the operating account and special assessment account.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Elevator
Provided for Strata Council’s information was a copy of an email from
Vertech Consulting regarding the final 10% holdback amount that had not
been paid to West Coast Elevator until the waterproofing issue was
resolved. As this issue has been resolved to the satisfaction of the
Strata Council, the holdback will be released.
Provided for Strata Council’s attention was a copy of an email from
Fujitec Elevators advising that they have taken back the hydraulic
elevator under contract effective immediately. They will issue a
maintenance credit from March 1, 2008 to November 30, 2008.
Common Areas
Provided for Strata Council’s information was a copy of a letter
that was sent to Classic Painting regarding the common hallway wall
paper finish.
Security
A compliant was received regarding the townhouse enterphone not working
properly. The enterphone has since been repaired.
Provided for Strata Council’s information was a copy of a quote from
Action Lock and security for two replacement cameras plus the cost of
installation in the amount of $1963.50. A third camera is now also
required as it has stopped working. A Motion was made to approve the
purchase of the three cameras. Seconded. Carried.
Ted McGrath supplied the Strata Council with a binder for the new
security system along with a price list for the purchase of new fobs.
The Strata Council approved the price list as presented. Fobs can now be
purchased that open the pedestrian gates and building doors only. The
fobs are smaller than the current fobs that also open the garage gates.
New fobs will cost $100.00, the smaller fobs are $80.00. Refund for fobs
are $50.00 for the regular fobs and $40.00 for the smaller fobs.
Pool
The on site staff has lowered the level of water in the pool and the
leak into the underground has substantially subsided. A contractor will
be contacted regarding a permanent repair for this problem.
YWCA
Provided for Strata Council’s information was a copy of the letter sent
to the YWCA regarding their request to install a fence around the grass
area adjacent to their yard. They have been advised that they have
permission to plant bushes on the East side of the grass area however
permission to install a fence will not be granted.
Window Washing
Provided for Strata Council’s information was a copy of a letter
sent to the owner of a suite who had requested that the windows only be
washed once per year and that a contractor be found who can wash the
balcony railing glass.
Legal Issue
Gateway had provided Grossman and Stanley with the file pertaining
to the former owner of suite 2701. Rod Pearce had been provided with the
parameters for the settlement of this issue. An email was received from
the legal representative for Graham Ford in which the lawyer has advised
that they will be pursing the return of the legal fees and fines that
were kept by the Strata Corporation and will also be looking for
damages. Rod Pearce recommended that the insurance company for Citygate
be contacted as they would probably defend the claim due to the issue of
damages. Jamie Bleay of Access Law Group has been assigned by the
insurance provider to defend the claim. A copy of the defense statement
was provided for Strata Council’s information. The issue of a counter
claim also arose should Mr. Ford not be awarded the return of the fines
and legal fees. Gateway will contact Rod Pearce to determine if a
counter claim is required as the cost will be the responsibility of the
Strata Corporation.
Annual Christmas Party
Due to a miscommunication of the Christmas Party date, a decision
was made to have a New Year party instead. The New Year’s Party was
scheduled for January 15, 2009.
Rose Ho and Anka Bratanic are to be thanked for decorating the lobby
Christmas tree.
Building Energy Assessment
The Strata Council previously approved the participation of Citygate
1 in the City of Vancouver’s energy audit program for high-rise multi
family buildings. Provided for Strata Council’s information was a copy
of the report received from Prism Engineering who conducted the review.
The Strata Council discussed the information presented in the report and
requested that a copy of the recommendations be sent to Latham’s for
pricing.
Olympics
The Strata Council requested that a survey be distributed in order to
determine how many owners wish to rent their suites during the Olympics.
This information will help the Strata Council develop bylaws and rules
for issues that may arise during the Olympics.
The Strata Council also discussed the possibility of renting out the
visitor parking stalls during the Olympics as street parking will not be
available.
NEW BUSINESS
Move in Date
The realtor for a 15th floor suite advised that the suite is for
sale with an anticipated closing date of February 1 which is a Sunday.
The realtor has requested permission to allow a move in on Sunday. The
Strata Council agreed to this move in date as long as Ted McGrath was
agreeable and able to supervise the move.
Leak
On November 19, the hoses under roman tub in a 6th floor suite failed
causing water damage in 4 other suites. The insurance provider was
contacted should the cost to repair be more than the deductible. The
insurance adjuster has awarded the contract to Phoenix Restoration who
will begin work on Monday or Tuesday.
On December 8, Gateway met with the owner of an 18th and 19th floor
suite. It appears that one owner installed a new kitchen faucet however
a component was not properly tightened and water leaked in to the suite
below. The owner of the suite agreed to pay for damages caused by the
water leak.
The owner of a 6th floor suite reported that water leaked into their
suite as the result of a washing machine problem in the suite above.
Fire Panel
Gateway has spoken to GE Security regarding the fire panel as it
remains in trouble mode. GE has agreed to send their technician at no
cost to determine the problem. Gateway provided GE with copies of the
invoices paid to date regarding the fire panel and advised that this
issue needs to be resolved as quickly as possible.
Gym Equipment
Provided for Strata Council’s information was an email from an owner
with suggestions for new gym equipment.
The Strata Council discussed the issue of donated equipment being left
in the gym. The Strata Council requests that if you wish to donate
equipment to the gym, please contact the on site staff prior to bringing
the equipment to the gym. All donations must be in good working order as
there is a liability risk for the Strata Corporation if broken equipment
is placed in the gym and someone gets hurt.
The Strata Council also requested that sani towels be provided for the
gym so that equipment can be wiped down after it is used.
Underground Parking
Provided for Strata Council’s information was a copy of an email
regarding the water that was dripping off of the cars in the underground
parking and seeping through the cracks onto the parking level below. Ted
McGrath provided a copy of the engineer’s report that was previously
done on the parkade.
Discussion ensued regarding a possible re-assessment of the parkade to
determine what repairs are required.
Security System
Ted McGrath reported that the DVR was no longer working. Action Lock
and Security found the problem to be the power supply. The unit is now
working.
Mechanical Equipment
The heat exchanger for the pool has started to leak. Latham’s has
been called to assess whether the unit can be repaired or whether it
needs to be replaced.
Satellite Upgrade
Bell Express Vu currently has a satellite dish on the roof. A Strata
Council member advised that Bell will upgrade the dish if a request is
made by the Strata Corporation. Gateway will contact Bell to determine
if there are any implications or costs associated with upgrading the
dish.
Picture
A picture was donated by an owner for the meeting room. The Strata
Council agreed to have the print framed and hung in the meeting room.
Renovations
The owner of a 15th floor suite requested permission to renovate their
suite. The Strata Council approved the renovations as presented.
Schedule Next Meeting
The next Strata Council meeting is scheduled for February 17, 2009 at
7:00 p.m. There being no further business, the meeting was terminated at
8:30 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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