MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on May 19, 2009 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff Cameron Lowry , Sarah Moen,
David Waldref , Kenn Coblin, Cindy Coehlo
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Jim Cool
The meeting was called to order at
7:10 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as presented. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the April 21, 2009 Strata
Council meeting as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council’s information was a copy of the arrears list
for the operating account and a copy of the arrears list for the special
assessment account. The Strata Council requested that legal action
proceed against the owner of a 3rd floor suite who is currently in a
serious arrears position.
David Waldref reviewed the financial statements. A request was made to
accrue a number of invoices in to the 2008-2009 budget as the work
charged on the invoices was completed in the current fiscal year.
The Strata Council will review the proposed budget for the 2009-2010
fiscal year. The proposed budget will include an increase in the strata
fees.
A Motion was made to accept the financial statements with the requested
amendments. Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Window Washing
Provided for Strata Council’s information was a copy of a letter from
the owner of a suite regarding the failure to wash the balcony glass
railings. The Strata Council suggested that this issue be discussed at
the Annual General Meeting.
Sea to Sky Window Cleaning will be paying to replace the broken glass
panel in the sun room of suite 605.
Legal Issue
Jamie Bleay, the legal representative for the Strata Corporation
assigned by the insurance company, has advised that a response is
required to the settlement offer made by the legal representative for
Graham Ford. They are requesting that the amount $17,588.68 be split
between both parties; $8,794.34. The Strata Corporation’s offer in
December was $5,000.00. Jamie Bleay is requesting that a decision be
made to settle this matter.
Provided for Strata Council’s information was a copy of the first email
that was sent by the Stephen Mellows and Jamie Bleay. The Strata Council
discussed the matter and agreed that a response had never been received
to the initial offer of $5,000.00. The Strata Council therefore
requested that a response be provided by Graham Ford to the settlement
offer of $5,000.00.
Human Rights Tribunal
As approved by the Strata Council, Rod Pearce of Grossman and Stanley
has advised the Human Rights Tribunal that the Strata Council is
interested in attending an Early Settlement meeting. The date has been
set for August 25, 2009. Rod has forwarded information to the Strata
Council regarding a recent decision made by the Tribunal on screens. The
Strata Council also requested a copy of the file for suite 1501.
Pool
Provided for discussion was a copy of the quote to repair the pool. The
Strata Council agreed to the repair and repainting of the pool however
the racing lines were not approved.
Roof Decks
Provided for Strata Council’s information was a copy of the roof deck
list that was provided by Ted McGrath at the last Strata Council
meeting. It has been suggested that the roof decks be repaired on an
ongoing basis.
NEW BUSINESS
Maintenance Issues
Latham’s was on site on April 19, 2009 to repair the sump pump control
panel that failed causing water to back up into locker room number six.
Floor Access
Provided for Strata Council’s information was a copy of a request from
the resident of a 14th floor suite to have access to all floors in the
building. The Strata Council agreed that access to all floors would not
be provided.
Renovation
Provided for Strata Council’s information was a copy of an email from
the owner of a suite. The owner wished to advise the Strata Council that
they need to replace the wooden flooring that they originally received
permission to install as they had a water leak from their second floor
bathroom which damaged the floor.
Insurance
Provided for Strata Council’s information was a copy of the insurance
certificate for Citygate.
Elevator
The Strata Council was advised Fujitec was on site to restore service to
elevator cab number 1 which stopped working on May 6th, 2009.
Recycling
The City of Vancouver has cancelled their recycling bin pick up contract
with International Paper Industries and awarded the contract to Waste
Management. They have been supplied with the necessary keys to access
the recycling bins.
Notices
As requested by the Strata Council, reminder notices were sent to all
residents regarding over watering plants and not allowing water to flow
off of the balcony onto the balconies below.
Schedule Next Meeting
The next Strata Council meeting is scheduled for June 16, 2009 at 7:00
p.m. There being no further business, the meeting was terminated at 8:30
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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