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MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on June 16, 2009 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Sarah Moen,
David Waldref, Kenn Coblin, Jim Cool
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Cindy Coehlo
Guest:
Harley Phillips
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
NEW BUSINESS
Olympics
A representative for VANOC had indicated that they would be present at
the Strata Council meeting however they did not attend. A local VANOC
meeting is scheduled for next week for the Strata Council Presidents for
the Citygate buildings.
Financials
Sarah Moen advised that a price has been received to repair the common
hallway painting deficiencies. Unfortunately the contractor is currently
not available to do the work immediately. Sarah advised that she would
use the scope of work to obtain pricing from a different contractor who
can start the work sooner.
David Waldref requested a copy of the revised April and May financial
statements. The May statements should include the accrued insurance,
electrical and gas invoices. Harley Phillips requested a copy of all the
Terasen Gas bills paid during the past fiscal year.
Annual General Meeting
Provided for Strata Council’s information was a copy of the proposed
Annual General Meeting package.
The draft budget has the year end figures including items that were
accrued in the following accounts: insurance, electricity, gas, waste
removal, pool maintenance, common area repairs, and heating and cooling.
The year is ending with a $45,533.70 deficit. The deficit is mainly the
result of 14 months of invoices in the gas account instead of 12 and
common area expenses that included a $10,000.00 deductible for an
insurance claim, the repair of the planter on the top floor of the
townhouses and repairs to suites as the result of a leak from a roman
tub hose. The Strata Council reviewed the budget which includes a 10%
increase in fees. A contribution of $125,000.00 is proposed for the
Contingency Reserve Fund. The deficit is covered by the retained
earnings. .
The Strata Council also reviewed the proposed bylaws for the Olympics.
The bylaws to be presented were finalized for presentation to the
owners.
The Strata Council discussed who would run for the next Strata Council.
David Waldref and Jim Cool advised that they would not run for the next
Strata Council.
Legal Issue
A response has been received from Graham Ford to the offer of $5,000.00
to settle the legal matter that is currently being defended by a legal
representative assigned by the Strata Corporation’s insurance. A counter
offer of half the claim, $8,794.34, has been requested. A Motion was
made to accept the counter offer which is half of the original claim.
Seconded. Carried.
Schedule Next Meeting
The next Strata Council meeting is scheduled for July 28, 2009 at 7:00
p.m. There being no further business, the meeting was terminated at 8:45
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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