MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on July 28, 2009 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Sarah Moen,
David Waldref, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Cindy Coehlo, Norm Gallinger
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
ELECTION OF STRATA COUNCIL
POSITIONS
The following Strata Council members were elected to the following
positions:
Olga Volkoff – President,
Cam Lowry – Vice President,
David Waldref - Treasurer
The remaining Strata Council members are considered members at large.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the May 19 and June 16,
2009 Strata Council meetings as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council’s information was a copy of the arrears
list for the operating account. The retroactive amount has been added to
the suites and thus most suites are currently in arrears. This will be
cleared at the beginning of the month. Overall the arrears are in good
shape.
A Motion was made to approve the financials as presented. Seconded.
Carried.
BUSINESS ARISING FROM THE MINUTES
Legal Issue
As approved by the Strata Council, a cheque was sent to the legal
representative for the former owner of suite 2701 in the amount of
$8,794.34. The Mutual Release documents were signed and this matter has
now been put to rest.
Pool
Provided for Strata Council’s information was a scope of work
developed by Ted McGrath for the work that is required in the pool, and
gym area. The Strata Council reviewed the scope and agreed that only the
pool area will be done at this time but pricing for the rest of the work
should be obtained for future reference. Sarah Moen will be asked to
provide a colour scheme for the pool area.
Renovation
As approved by the Strata Council, the owner of a 19th floor suite has
been given approval to install wood flooring in their suite.
Common Area Repair
Sarah Moen and Kenn Coblin will be actively pursing the repair of the
common area paint and wallpaper in order to resolve this issue.
CORRESPONDENCE
A letter was sent to a 3rd floor suite as a piano was being stored in
their parking stall.
A letter was sent to a 17th floor suite as a vehicle parked in their
parking stall does not have insurance.
A letter was sent to a 7th floor suite advising that they had not yet
fixed the garage gate that they had damaged so therefore a contractor
would be called to fix the gate and they would be responsible for the cost
Versatile Door has also been asked to install horizontal bars to improve
the security of the gate.
NEW BUSINESS
Window Shades
The owner of a 23rd floor suite has requested permission to install
motorized roller shades in their suite. Provided for Strata Council’s
information was a copy of an email from the owner providing details of
their request. The Strata Council approved the request with the condition
that the shades are of a neutral colour.
Window Film
Provided for Strata Council’s information was a copy of an email from
the owner of a 3rd floor suite requesting permission to install Huper
Optic Translucent window film on their windows. The Strata Council
approved the request.
Security System
Provided for Strata Council’s information was a quote from Action Lock
and Security for the maintenance of the security system. The Strata
Council reviewed the quote and did not feel that this work was required at
this time as the system is new.
The Strata Council discussed the issue of access to the underground
parking area. With the old security system, the remotes were easily
recognizable if a vehicle pulled in behind another vehicle entering the
garage. The new remotes are not distinguishable. The Strata Council
suggested that yellow cards be made to identify residents to other
residents when entering the garage.
All residents are reminded that they should not crowd the vehicle in front
of them when entering the garage. Everyone should wait their turn and use
their own remote to access the underground parking area.
Vault Cleaning
The vault cleaning was done on July 15th. Unfortunately the Daycare
did not receive a copy of the notice and were not happy with the
situation.
Islands
Provided for Strata Council’s information was a copy of an email from
Ted McGrath regarding the removal of the islands in the parking area that
were previously required to house the garage gate fob reader. These
islands are no longer required and will cost approximately $500-$900 to
remove. The Strata Council approved the removal of the islands.
Townhouse Steps
Provided for Strata Council’s information was a copy of an email from
the owner of a townhouse unit along with pictures showing the condition of
the cement steps. It was noted that main steps to the townhouse lobby are
also in poor condition. The Strata Council discussed the matter and asked
for potential repair options for the steps.
Vandalism
Provided for Strata Council’s information was a copy of an email from
regarding vandalism that is occurring in the elevators and on the 4th
floor. The Strata Council discussed the issue and agreed that added
security may be required in order to prevent this from happening in the
future.
Landscaping
An owner requested that the Rhododendrums that are in front of the
exercise room be pruned along with the Tulip trees in the courtyard. The
Strata Council agreed that the Tulip trees should be reviewed with respect
to pruning the Rhododendrums, the Strata Council does not feel that they
need to be pruned at this time.
Barbecue
The Strata Council agreed to the date of September 10, 2009 for the
annual barbecue. More information will follow shortly.
Schedule Next Meeting
The next Strata Council meeting is scheduled for August 18, 2009, 2009 at
7:00 p.m. There being no further business, the meeting was terminated at
8:05 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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