MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on September 15, 2009 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, David Waldref, Sarah Moen,
Norm Gallinger, Cameron Lowry, Mark Iwanaka
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Kenn Coblin
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
Olga Volkoff advised that Cindy Coelho had tendered her resignation.
Cindy was thanked for all her work on the Strata Council. Mark Iwanaka
has been nominated to the Strata Council for the rest of the fiscal
year.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the August 18, 2009
Strata as distributed. Seconded. Carried.
FINANCES
David Waldref reviewed the financial statements and provided some
questions regarding the statements.
The Arrears Report was reviewed and it was noted that a couple of suites
that had significant arrears have been paid.
BUSINESS ARISING FROM THE MINUTES
Pool
Norm Gallinger advised that a contractor had provided a quote for
the painting and repairing of the pool area. The quote will be
circulated to the Strata Council for review and approval.
Security
Gateway will order a sign for the garage gate indicating that
residents must use their own fob to enter the parking area and not
tailgate the vehicle in front of them. Residents will be fined if they
are caught tailgating the vehicle in front of them.
Human Rights Tribunal
The Human Rights Settlement meeting between the owners of 1501 and
Citygate 1 was scheduled for August 25, 2009. Unfortunately a water leak
into their office caused the meeting to be postponed. The Strata Council
met with Rod Pearce, the legal representative for Citygate1, and agreed
to send a letter to the owners of 1501 to try and resolve the current
issue. A response has not yet been received.
Legal Issue
Provided for Strata Council’s information was a copy of the filed
Consent Order for the legal action between the previous owner of suite
2701 and Citygate 1. This matter has now been completed.
Elevator Security
Provided for Strata Council’s information was a copy of an email
from Kenn Coblin regarding additional security for the elevators. The
Strata Council approved the quote provided for additional security for
the elevators.
Common Areas
Sarah Moen advised that she has spoken to a potential contractor to
repair the wall paper and paint in the common areas. The contractor will
review the work required in two weeks and will determine if the work
should be split into two jobs.
Townhouse Steps
The Strata Council agreed that pressure washing the townhouse steps
will greatly improve the appearance of the steps. The Strata Council is
not in favour of doing any other type of work to the steps at this time
CORRESPONDENCE
Letters were sent to four suites regarding items stored in their parking
stall.
A letter was sent to a suite as their vehicle is leaking fluids onto the
parking stall.
Letters were sent to five suites as their vehicles do not have current
insurance.
A letter was sent to a suite regarding a dog living in the suite.
A letter was sent to a suite regarding a dog living in the suite,
vehicles being parked in the visitors parking area and a failure to file
a Form K. The Strata Council reviewed the information regarding the
suite and agreed to charge a $200.00 fine for failure to supply a Form K
and a $200.00 fine for allowing the dog to urinate in the underground
parking. A further letter will be sent regarding the failure to book the
elevator prior to moving items to the suite.
As approved by the Strata Council, a letter was sent to the owner of a
suite advising that they can begin renovations of their suite.
The Strata Council requested that a letter and fine be sent to the owner
of a vehicle that continues to park in the visitor’s parking area. The
resident of the suite has already received a warning in the past.
NEW BUSINESS
Renovations
Provided for Strata Council’s information were copies of requests
for renovations from three suites. The Strata Council approved the
requests as presented.
The owner of a suite requested permission to replace their vertical
cloth blinds with horizontal blinds. The Strata Council approved the
request.
Hot Tub
Ted McGrath has advised that jet pump #2 for the hot tub has failed
and there are several leaks in the connection pipes and valves. Imperial
Paddock Pools has been contacted to repair the problem.
Bike Room
The Strata Council reviewed a suggestion to increase the annual bike
room fee bike room fee from $15.00 to $20.00 which will take effect next
year. The Strata Council approved the suggestion.
Neigbhouring Building
The owner of a townhouse called to report that cigarette butts are
being thrown from the balcony of a neighbouring building on to his
patio. Gateway has contacted the Property Manager for the National to
advise them of the problem.
Manager’s Report
Provided for Strata Council’s information was a copy of a report
from Ted McGrath.
Garbage Room
The Strata Council requested that a sign be installed in the garbage
room as unauthorized items are being disposed in the garbage bin. These
items can prevent the garbage bin from being emptied if they are seen by
the waste removal company. Some items can no longer be dumped at the
waste transfer station which can result in a fine be levied against the
Strata Corporation for illegal dumping. The security images will be
checked regularly for items being illegally dumped in the garbage bin.
The Strata Council also suggested that a garbage removal day be set up
so that all unwanted items that are to be disposed of can be brought
down and placed in a garbage container to be taken away. The garbage
container would be a separate cost from the normal monthly contract.
Schedule Next Meeting
The next Strata Council meeting is scheduled for October 20, 2009, 2009
at 7:00 p.m. There being no further business, the meeting was terminated
at 8:05 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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