MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on November 17, 2009 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff Kenn Coblin,
Sarah Moen, Norm Gallinger
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
David Waldref, Mark Iwanaka, Cameron Lowry
The meeting was called to order at
7:15 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as presented. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the October 20, 2009
Strata as distributed. Seconded. Carried.
FINANCES
Provided for Strata Council’s information was a copy of the arrears
list for the operating account.
The Treasurer was not available for the meeting however he provided a
review of the financial statements. Currently the budget is in good
shape. Discussion ensued regarding turning off the gas fireplaces in the
summer to save money on gas. This suggestion was tabled for discussion
at the next Annual General Meeting.
A Motion was made to accept the financial statements as presented.
Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Pool
As approved by the Strata Council, Rick MacDonald Contracting was
given authorized to begin work on the pool room. Work will commence on
November 16, 2009 and will take approximately two weeks to complete.
Once the repairs are completed, Wolfgang Painting will start the
painting and then Imperial Paddock Pools will start work in the pool.
Human Rights Tribunal
Provided for Strata Council’s information was a copy of the last
email from Rod Pearce. It appears that neither the owner of 1501 nor
their legal representative attended the conference call on October 30th.
Rod will contact the Tribunal to establish what is available to the
Strata Corporation.
Ceiling Damage
Marsh Engineering has been on site to investigate the crack in the
ceiling of a suite. They have asked for the structural drawings for the
building. Gateway will confirm as to whether these drawings are
available on site.
Mechanical Systems
GE Security provided a quote in the amount of $1536.00 to move a
pump for the dry sprinkler system. The current location of the pump
allows for damage if there are future water leaks.
Electrical Vault
Eaton Services and Systems has completed the servicing of the
electrical vault.
Olympic Rentals
A notice and a copy of the Olympic bylaws were sent to all owners.
Gateway has received requests from Prime Strategies who represent owners
wishing to rent their suites. They require the owner to obtain a Form F
which indicates that there is no money owing on the suite. Gateway has
requested that the owners prepay their weekly $250.00 prior to releasing
the Form F. Prime Strategies is providing the information regarding how
long the suite will be rented. Gateway is also keeping track of suite
numbers for those owners who inquire about renting during the Olympics.
The Strata Council discussed additional services during the Olympics.
Sara Moen volunteered to get pricing for a security guard.
Merv Therriault provided a copy of a drawing indicating which streets
will be closed around Citygate. Quebec Street, north of Terminal will be
open however there will be no street parking. The map has been posted in
the common areas.
Common Area Repairs
The Strata Council discussed the best course of action to repair the
common area wall coverings. Some repairs will make a more significant
improvement than other repairs. Sara Moen will obtain a quote to repaint
the damaged suite doors first and the first floor hallway wall.
Garbage Room
Gateway provided stickers for the garbage room which indicate what
can and cannot be thrown into the dumpster. Further signage will be
obtained to clarify what is considered unacceptable items that could
result in the garbage bin not being emptied by Waste Management.
NEW BUSINESS
Gym
Provided for Strata Council’s information was a copy of an email
from the owner of a suite regarding wheel chair accessibility in the
gym. The Strata Council discussed the requested upgrades to the gym and
changing rooms to make their more accessible to residents with mobility
issues. The Strata Council agreed that further information is required
in order for pricing to be obtained for the proposed changes.
Mechanical Equipment
Provided for Strata Council’s information was a quote from Latham’s
regarding a number of items found during the recent preventative
maintenance inspection of the mechanical equipment. Kenn Coblin
volunteered to review the suggested repairs with the on site staff.
Christmas Bonus
Gateway provided the Strata Council with information regarding the
Christmas bonuses that were paid last year to the staff members. The
Strata Council provided the amounts to be paid this year.
Schedule Next Meeting
The next Strata Council meeting is scheduled for December 15, 2009 at
7:00 p.m. There being no further business, the meeting was terminated at
8:45 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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