MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on January 19, 2010 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Kenn Coblin, Sarah Moen, Norm Gallinger,
David Waldref, Cameron Lowry, Mark Iwanaka
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Guests:
Rod Pearce, Lisa Towers
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as presented. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the November 17, 2009
Strata as distributed. Seconded. Carried.
GUEST
Rod Pearce of Grossman and Stanley was present to review the Humans
Right Tribunal to date. The Strata Council provided Rod with instruction
regarding how they would like to proceed on behalf of the Strata
Corporation. Rod will provide more information regarding some of the
issues that were discussed. Rod was thanked for coming to the meeting.
Lisa Towers was present to discuss the repair of the common hallway and
some repairs that are still required in their suite from the repiping.
Sarah Moen provided information as to which direction the Strata Council
is going with respect to the repair of the common hallways and suite
doors. Lisa was thanked for attending the meeting.
FINANCES
Provided for Strata Council’s information was a copy of the arrears
list for the operating account. The Strata Council was provided with the
December statements. The Strata Council inquired regarding some items on
the budget comparison. A Motion was made to accept the financial
statements as presented. Seconded. Carried.
BUSINESS ARISING FROM THE MINUTES
Pool
Rick MacDonald Contracting has completed repair of the pool room
walls. Wolfgang Painting has completed the painting of the pool room
walls and ceiling.
Imperial Paddock Pools was contacted to begin work on the pool surface.
While removing the plaster, they found significant cracking and
staining. The Strata Council requested that Marsh Engineering be
contacted to review the cracking to determine whether there may be
structural issues associated with the cracking. The report provided by
Marsh Engineering indicated that the cracking is not structural however
there is rebar that needs to be sealed prior to new plaster being
installed in the pool. Provided for Strata Council’s information was
information from Imperial Paddock Pools regarding the repair of the
problem. A Motion was made by the Strata Council to approve the repair
of the rebar by Imperial Paddock Pools and begin the replastering of the
pool. Seconded. Carried.
Human Rights Tribunal
Provided for Strata Council’s information was all the latest
information regarding the Human Rights Tribunal.
Ceiling Damage
Marsh Engineering obtained the necessary building drawings for
Citygate from City Hall. They also provided a copy of the drawings for
Citygate’s files.
Marsh Engineering has advised that the ceiling crack is not structural
however it should be recorded and observed on a regular basis to see if
widens or lengthens.
Olympic Rentals
To date, three owners have advised that they will be renting their
suites during the Olympics. Two have rented their suites through Prime
Strategies. All owners have paid their user fees of $250.00 per week.
Sarah Moen has researched whether it is possible to rent out the visitor
parking stalls during the Olympics. She has found that this will not be
feasible.
Common Area Repairs
The owner of a suite reported that the common hallway carpet is
coming apart. The picture sent by owner shows a thread that has come
apart and needs to be cut before it zippers the carpet.
Sarah Moen provided pricing to repaint the suite doors. A Motion was
made to accept the quote from Just in Time Painting and include a 10%
holdback on the final payment. Seconded. Carried.
Gym
The on site staff has confirmed that a visitor to a unit has
mobility issues and is in a wheelchair. A letter has been sent to the
owner a suite who had previously expressed concern with respect to
access to the gym and pool area by people with mobility issues. The
Strata Council requested that the swing of the back gate be changed so
that it opens in the opposite direction to allow easier access through
the gate.
A treadmill was donated to the gym. The Strata Council agreed to accept
the treadmill on the condition that it can be serviced by the company
that services the gym equipment. If it cannot be serviced and
maintained, then the Strata Council will have to reconsider the
donation.
Garage Gate
A suggestion was made to post signs in the building regarding
residents using their own remote to access the parking area and not to
tailgate the vehicle in front of them. It was also suggested to move the
bylaw sign from the gate to the wall.
CORRESPONDENCE
A letter was sent to the owner of a suite as the resident who parks
in stall 48 parks their vehicle in a manner that makes it difficult to
park in stall 47. The owner was asked to possibly re-assign their
tenants vehicle to a different parking stall.
An email was received from the owner of a suite advising that the canopy
glass panes above the entrance to the suite are cracked and need to be
replaced. The Strata Council agreed to replace the glass panes.
Letters were sent to four suites for storing items in their parking
stalls 342, 342, 311, 87.
Letters were sent to three suites for failing to have insurance on their
vehicles parked in stalls 305, 34, 203.
NEW BUSINESS
Renovation Request
Provided for Strata Council’s information was a request from a suite
to renovate their suite. This was approved at the last meeting.
Provided for Strata Council’s information was a request from the owner
of a suite to renovate their suite. The Strata Council approved the
request.
Window Leaks
Rick MacDonald Contracting will be on site to review window leaks
that have been reported in two suites. One leak appears to be
originating from a clogged gutter above the window.
Fire Inspection
The annual fire equipment inspection has been scheduled for the week
of January 18-22. Notices have been posted regarding this inspection.
Roof Anchors
The roof anchors were inspected on November 25, 2009.
Crane Toilets
KC Plumbing was on site to replace the toilet in a suite. The
plumber advised that American Standards, who bought out Crane Canada,
has advised that once the current stock of toilets is depleted, they
will discontinue the colour that was originally installed at Citygate. A
notice was posted in the building advising owners should they wish to
replace their current toilet with a new toilet before stock runs out.
Insurance
A claim was previously sent to the insurance provider for Citygate
for the clean up of the water that entered the elevator shaft from the
mechanical room on the roof. The insurance adjuster has advised that
this type of claim would not be covered.
Window Washing
The Strata Council agreed to schedule the first window washing in
2010 in the same month as previous years.
Electrical Vault
Provided for Strata Council’s information was an email from Ted
McGrath regarding the filter system that was previously installed in the
electrical vault. Merv Therriault has volunteered to spearhead the
campaign to have BC Hydro acknowledge that the filters are working and
that the vault does not have to be cleaned every three years.
Building Staff
Mate Bratanic has advised that he will be retiring in the next few
months. Gateway has obtained two resumes of couples who may be possible
replacements as resident managers. The Strata Council agreed that they
would prefer to hire a couple to replace Mate and Anka. An interview
committee will be formed in order to review resumes and interview
candidates.
Schedule Next Meeting
The next Strata Council meeting is scheduled for February 9, 2010 at
7:00 p.m. There being no further business, the meeting was terminated at
10:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
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