MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on April 27, 2010 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Sarah Moen,
Mark Iwanaka, David Waldref, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Norm Gallinger
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the March 23, 2010
Strata as distributed. Seconded. Carried.
FINANCES
The Strata Council reviewed the year end financial statements and
requested that a number of items be accrued into the past fiscal year.
Gateway will accrue the amounts and provide the Strata Council with a
preliminary budget to be reviewed and finalized at the next Strata
Council meeting.
A Motion was made to approve the financial statements as presented.
Seconded. Carried.
The arrears have been significantly reduced from the past month.
BUSINESS ARISING FROM THE MINUTES
Pool
As approved by the Strata Council, Imperial Paddock Pools have been
instructed to replace the heating units in both the men’s and women’s
saunas. Gateway will contact Imperial Paddock Pools to determine if the
work has been completed. Signs will be needed for the saunas indicating
that large amounts of water should not be dumped on the heating units as
this will cause damage to the units.
Human Rights Tribunal
As per the previous email that was sent to the Strata Council, Rod
Pearce of Grossman and Stanley has advised that the owners have
requested compensation as part of their Human Rights claim. Gateway has
contact the insurance provider for the Strata Corporation as this matter
can now be covered by insurance. The insurance provider has assigned
their legal representative to the claim.
Fire Inspection
Provided for Strata Council’s information was a copy of the
deficiencies that were found during the annual inspection of the fire
detection equipment. GE has not yet provided a quote to replace the fire
panel. Gateway has asked Vancouver Fire and Security to provide a quote
for the panel and to also do some preliminary inspection to see if
anything else can be done. The Strata Council requested that the
deficiencies be approved for repair and that quotes be obtained to
replace the fire panel.
Plumbing
After inspection of the 01 suites, it was determined that the
control valve in a suite was causing hot water in the toilet of another
suite. A check valve was installed in the hot and cold lines which has
resolved the issue of hot water in the toilet.
Common Area Repairs
The Strata Council discussed the work required to properly refinish
the suite doors. The product that was thought to be the solution has
already been used on the doors and has not adhered properly. The option
to completely sand, prime and paint the doors may be more expensive than
replacing the door. The Strata Council suggested that the cost of
replacement doors be investigated.
CORRESPONDENCE
An email was received from the owner of a suite complaining about
noise coming from the suite above. The on site staff investigated the
hammering and drilling noise and found that it was not coming from the
suite above but rather from the work being done in a different suite.
Gateway will follow up with the owner of the suite as it does not appear
that they had permission to renovate their suite.
All residents are reminded that they are not to tailgate behind the
vehicle in front of them when entering the underground parking area.
Residents must stop and use their own remote to access the parking area.
A letter was received regarding the fire panel alarm in early April and
the fact that the panel could not be readily reset. The panel was
eventually reset and GE Security left the system operational.
The fire panel is old and replacement parts are no longer available. The
Strata Council is currently waiting for quotes to replace the panel.
Concern was also expressed that the fire bells seem to be louder than
what is required.
Gateway will review the fire safety plan and post notices regarding
refuge areas within the building for those residents who are not able to
use the stairs in the case of an emergency.
A letter was received regarding the new lights in the elevators. The
lights in the elevators were replaced due to age and the possibility
that the light bulb could fuse itself into the light socket. The current
light bulbs are energy efficient. Some residents feel that the light
bulbs are too bright and some residents are very happy with the new
look.
All owners are reminded that if they wish to join the Strata Council
they have the opportunity to nominate themselves at the Annual General
Meeting for the 2010-2011 Strata Council.
NEW BUSINESS
Storm Pump
Lathams was contacted as the storm pump was making noise. They found
that the pump needs to be repaired. The cost to repair the pump was
$2200.00 and the cost to replace the pump was $2600.00. The quote to
replace the pump was approved.
Emergency Pager
The emergency pager for Citygate broke. Gateway contacted Rogers
Wireless to set up a cell phone instead of continuing with the pager.
The cost of the cell phone is less than the cost of the pager and call
center service.
Resident Manager’s Suite
It has been reported that the fridge and stove in the caretaker’s
suite are not working well. The Strata Council approved the purchase of
new appliances for the caretaker’s suite.
Changing Rooms
The toilet in the men’s changing room was replaced. It was an
original Crane toilet and was not flushing properly.
Mechanical
Provide for Strata Council’s information was a copy of a quote from
Lathams to clean both heating boilers at a cost of $3200.00. The Strata
Council approved the quote.
Security
Provided for Strata Council’s information was a copy of a quote from
Action Lock and Security for a new Digital Video Recorder. The cost
would be $6389.60. The Strata Council requested further information with
respect to why a new DVR is required.
Piping
Provided for Strata Council’s information was a quote from KC
Plumbing in the amount of $3287.24 to replace the 4” cast iron drain
pipes from the pool that are leaking due to chemical exposure. The
Strata Council approved the quote as presented.
Garden Lights
Provided for Strata Council’s information was a copy of a quote from
Precision Electric to replace the seven light bollards in the back
garden. The bases on the current bollards have rotted and most are tied
to the fence to prevent them from falling over. The Strata Council
agreed to put this item on hold so that new style fixtures can be
investigated.
Bylaws
Changes have been made to the Strata Property Act. One of these
changes includes section 142 which has added the clarification of what
suites are to be counted in establishing the number of rental suites in
a building. Bylaw 18.8 of Citygate’s bylaws has to be amended to remain
in compliance with the Act.
Elevator Repair
The elevator skin in one of the tower elevators needs to be
repaired. The Strata Council approved the quote provided by Fujitec
Elevators.
Elevator Lobbies
Gateway will follow up with Just George Cleaning to scrub the
elevator lobby tiles.
Front Courtyard
The Strata Council advised that the front courtyard bricks have
grass growing through the bricks. This area needs the same attention as
the other bricks that do not have grass growing through them.
Townhouse Canopies
The Strata Council requested a quote to powerwash the townhouse
glass canopies and metal frames.
Daycare
Gateway will contact the YWCA as there is a rumor that the daycare
will not be closing as of September 30, 2010.
Schedule Next Meeting
The next Strata Council meeting is scheduled for May 25, 2010 at 7:00
p.m. There being no further business, the meeting was terminated at 8:45
p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
|
