MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on May 25, 2010 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Cameron Lowry, Sarah Moen,
Mark Iwanaka, David Waldref, Kenn Coblin
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Regrets:
Norm Gallinger
Guest:
Merv Therriault
The meeting was called to order at
7:00 p.m. by Olga Volkoff.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded.
Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the April 27, 2010
Strata as distributed. Seconded. Carried.
GUEST
Merv Therriault was present to discuss the filter system that had
been installed in the electrical vault which has significantly reduced
the amount of dust that accumulates in the vault and on the transformer.
Merv suggested that future mandatory cleanings of the vault should be
reviewed as the cleaning of the room may not be necessary and only the
maintenance of the equipment may be required. Merv was thanked for his
information.
FINANCES
Budget
Provided for Strata Council’s information was a copy of the draft budget
for the 2010-2011 fiscal year. The 2009-2010 fiscal year ended with a
surplus of $69,943.71. As requested by the Strata Council, a number of
items were accrued into the past fiscal year. The Annual General Meeting
has been scheduled for July 13, 2010.
The proposed budget includes an increase in the condominium fees of 3.5%
and the expense to replace the fire panel. A Motion was made to approve
the budget as amended. Seconded. Carried.
Arrears
Provided for Strata Council’s information was a copy of the arrears list
for the operating account. The fiscal started with an arrears amount of
$9547.94 and end with an arrears amount of $466.29. The Strata Council
would like to thank the owners for keeping up to date with the condo fee
payments.
A Motion was made to approve the financial statements as presented.
Seconded. Carried.
The arrears have been significantly reduced from the past month.
BUSINESS ARISING FROM THE MINUTES
Pool
Imperial Paddock Pools have advised that the new heating units for both
the men and women’s saunas will be installed during the first week of
June. They will also provide the appropriate size ladles to pour water
onto the units for steam and small receptacles will be purchased to
place in the saunas for water.
Human Rights Tribunal
As advised by Rod Pearce of Grossman and Stanley, the Human Rights
Tribunal has dismissed the claim by the owners of 1501 against the
Strata Corporation. Citygate has spent $15,323.00 plus $9,033.90 in the
past in legal fees with respect to the roller shade.
Fire Inspection
Gateway has approved the quote for the repair of the fire equipment
deficiencies. GE has confirmed that the fire panel is functional. In the
event of an alarm, the system will override the existing trouble signal
on the panel and the system will go into alarm. Replacement parts are no
longer available and the panel does have to be replaced.
Quotes to replace the fire panel have been obtained from GE and
Vancouver Fire and Security and Mircom. A Motion was made to approve the
quote provided by Mircom subject to clarification that all the necessary
components are included in the price. Seconded. Carried.
Notices will be posted as soon as a date is scheduled for the
replacement of the panel.
Emergency Pager
The cell phone for Citygate has been set up and is on site. The cell
phone will replace the pager that was being used by the manager.
Resident Manager’s Suite
The new fridge and stove were ordered and delivered to the resident
manager’s suite.
Elevator Repair
Fujitec has repaired the elevator door skin in the Tower.
Elevator Lobbies
Gateway will ask Nedo Tile to provide a quote to replace the tiles
in the elevator lobbies. The Strata Council suggested that the tiles in
the elevator and elevator lobbies be put on the same schedule for
cleaning as the common area carpet. Gateway will obtain quotes for this
service.
Walkway Bricks
Ted McGrath has advised that he power washes the walks and driveways
every year. The work will be underway shortly including the planter on
the south side of the Tower. The weeds are treated before power washing.
Daycare
A letter was sent to the YWCA regarding the rumor that they may not
be leaving in September. They advised that they are currently in
confidential negotiations for funding and cannot comment on their
situation at this time.
Townhouse Bricks
The Strata Council requested pricing to remove the townhouse patio
bricks and the 6th floor patio bricks and replace with stamped concrete.
Rick MacDonald Contracting provided a ballpark estimate of $900.00 per
patio to lift the bricks, clean the debris from under the bricks and
replace the bricks.
Roof Membranes
The Strata Council requested a review of how many lower roof
membranes still have to be done over living space.
Common Area Painting
Sarah Moen advised that the cost to repaint the suite doors will be
$175.00 which will include sanding, repairing and repainting the doors.
Discussion ensued regarding the cost to replace the doors with stained
wooden doors instead of painting the current doors. This issue will be
discussed at the Annual General Meeting.
Bollards
The Strata Council will review the courtyard bollards in order to
determine whether they should be replaced with a similar fixture or
whether a different fixture should be installed.
CORRESPONDENCE
Complaints were received regarding a loud party that occurred on May
15th in suite on the 11th floor. A letter has been sent to the owner and
residents of the suite.
A complaint was received and a letter was sent to the resident of a
suite for tailgating another vehicle into the underground parking.
A notice was posted in the common areas with respect to vehicles
tailgating other vehicles when entering the underground parking area.
As requested by the Strata Council, a letter was sent to the owner of a
suite in response to their concerns regarding the fire system.
A letter was sent to the owners of a suite as it appears that they may
have renovated their bathroom without permission.
As requested by the Strata Council, a letter was sent to the owner of a
suite regarding the previous complaints made with respect to noise in
the building.
A letter will be sent to the residents of a suite as the female resident
of the suite is bringing in two guests for training in the gym.
NEW BUSINESS
Staff
Mate and Anka Bratanic have advised that they will be leaving on June
30, 2010. Gateway has contacted Zoran and Zdravka Krezic and they have
accepted the position of resident caretakers starting July 1, 2010.
Townhouse Lights
It was reported that 15 lights were not working in the townhouse
corridor. The on site staff are responsible for the replacement of the
common area lights and the lights that are above the entrance ways are
the responsibility of the individual owners.
Exit Lights
The exit lights in the townhouse hallways and stairs are in poor
condition. Gateway has asked Commercial Lighting for a quote to replace
the fixtures and to advise whether there are any energy rebates for new,
energy efficient fixtures.
Energy Efficient Lighting
Provided for Strata Council’s information was a report providing
information on the number of non energy efficient light fixtures that
are still in the building and the cost to replace the fixtures along
with the rebate and energy savings information. This information will be
updated to include energy efficient exit light fixtures.
Renovations
Provided for Strata Council’s information was an indemnity agreement for
the renovation of a townhouse kitchen. The Strata Council was also
provided with a request from the owner of a townhouse to change the door
to their suite. The owner also advised that there is a free seed tree in
the courtyard that is growing into their window and needs to be removed.
Appraisal
An updated appraisal has been received from Valuations West. The
current appraised value is $65,924,000 which is up from the current
insured value of $64,868,000.00. BFL has been provided with the
increased value to update the strata corporation’s insurance.
Exterior Painting
The Strata Council requested a quote to paint the metal around the
entrance doors and on the lower floors of the Tower. The paint has faded
and the metal is in need of repainting.
Accessibility
A suggestion was made to install handles in the changing room
showers to allow residents with mobility problems easier access in the
showers. The Strata Council also requested that the hinges on the
courtyard gate be reversed to allow easier wheelchair access.
Property Manager
Gateway advised that a new Property Manager will be assigned to
Citygate. Anca Ciobanu will be the new Property Manager along with her
Administrative Assistant Karin Botha. Silvia Hoogstins will continue as
Property Manager until after the Annual General Meeting.
Schedule Next Meeting
The next Strata Council meeting is scheduled for June 15, 2010 at
7:00 p.m. There being no further business, the meeting was terminated at
9:00 p.m.
Please retain at least 24 months of
Strata Council and General Meeting minutes. Should you decide to sell or
remortgage your suite, these minutes will be required by the potential
purchaser or lending institute. The Property Management company has copies
of the minutes however there would be a charge for obtaining a copy of the
minutes.
Gateway Property Management
Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5022
V4C 1Y2 Administrative Assistant (604) 635-5037
|
