MINUTES OF THE COUNCIL MEETING
THE OWNERS STRATA PLAN LMS 195
CITYGATE 1
Held on July 20, 2010 at 7:00pm
Meeting Room, 1188 Quebec Street
Vancouver, B.C.
(Printer
version)
Attendance:
Olga Volkoff, Mark Iwanaka, Don Calder, Kenn Coblin,
Christine Wallsworth, Armand Akhavan
Gateway Property Management
Silvia C. Hoogstins, Property Manager
Anca Ciobanu, Property Manager
Regrets:
Norm Gallinger
The meeting was called to order at
7:00 p.m. by Olga Volkoff
ELECTION OF STRATA COUNCIL
POSITIONS
The following Strata Council members were elected to the following
positions:
Olga Volkoff – President,
Kenn Coblin – Vice President,
Mark Iwanaka ¬¬– Treasurer
The remaining Strata Council members are considered members at large.
AGENDA
A Motion was made to approve the Agenda as amended. Seconded. Carried
APPROVAL OF THE MINUTES
A Motion was made to approve the Minutes of the June 15, 2010 Strata
as distributed. Seconded. Carried.
FINANCES
Arrears
Provided for Strata Council’s information was a copy of the arrears
list for the operating account. All owners are reminded that their
accounts must be up to date.
The financial statements for June 2010 were not available for the meeting.
The financial statements will be reviewed at the next meeting.
BUSINESS ARISING FROM THE MINUTES
Fire Panel
Mircom has advised that the replacement of the panel is almost
completed. The verification testing will occur during the week of July
26-30 .They have advised the completion of the work has been delayed
because they found a whole lot of hidden relays they were not aware of.
The property manager has advised that this is very common in ‘retrofit’
application, and is critical to the panels operation, but unfortunately
will result in an ‘extra’ to the original quote.
Elevator Lobbies
Just George Cleaning scrubbed the tiles on elevator lobbies at
Townhouses (three lobbies) and on the Tower (two lobbies) .The one in
townhouses are perfectly done, the one in the Tower will need extra
attention on our their next visit that is scheduled for October. They did
not cleaned tiles in the elevators because they advised that kind of tiles
did not require scrubbing.
Corner Guards
At the last meeting a suggestion was made that full length stainless
edge to be installed on the vertical sides of the elevators on each floor
to reduce the amount of damage that occurs to the corner of the walls. The
Strata Council has been provided with two quotations. It was
moved/seconded to approve the quotation received from Main Sheet Metal
Works Ltd. CARRIED
Bollards
The Strata Council has agreed that inside the courtyard fence 1
bollard will be replaced with the same type and outside all 6 bollards
will be replaced with the same type. Strata Council will further
investigate the matter to see if there are some bollards that are subject
to the powersmart program rebates.
Common Area Painting
At the last AGM the ownership approved the repainting project as the
paint has started to scratch and peel on most suite doors It was
moved/seconded to approve the quotation received from Just In Time
Painting. CARRIED
Owners are advised that they do have the choice not to accept the painting
of their door at this time. However, they will be asked to sign a waiver,
taking the responsibly of paying for the painting of the door in the
future, if requested by Strata Council.
The scope of work is to fully repaint the resident doors and frames, hall
facing side only. The contactor advised that the public safety will be of
prime concern at all times. The project will be completed in September and
the details of the project will be discussed at the next Council meeting.
Energy conservation pilot program
This program will provide funding to Strata Corporations to implement
systems to reduce gas and electrical use. The savings in utility costs can
be used to pay back loans to finance the cost of the systems.
Laura Krohn of City of Vancouver has advised that they are currently
sorting buildings into operational categories for the initial assessments.
They will have the assessment categories sorted out in the next few weeks,
with the intention of completing all the assessments by the end of the
summer. The energy efficiency proposal will be presented to strata
councils in the fall.
CORRESPONDENCE
Provided for Strata Council’s information was a copy of a request received
from an owner concerning a water leak issue in their unit. The matter was
investigated and it was determined that it is a dryer duct problem.
Provided for Strata Council’s information was a copy of an e-mail received
from an owner concerning pigeon nuisance. She expressed her concerns with
the pigeon droppings that are also known to harbor a variety of diseases
and parasites, and large accumulations may present a human health hazard.
Council advised the matter will be further investigated by a pest control
company. In the meantime owners are reminded the following Bylaw:
9.3 No strata lot owner shall feed pigeons, gulls or other birds or
animals from their strata lot or anywhere within Strata Plan LMS 195
boundaries.
A letter was sent to a suite as complaints were received regarding their
windows covered with foil.
A letter was sent to a suite as the guest of the resident has been witness
carrying a bicycle in the elevator.
Owners are reminded that as per Strata Corporation’s Bylaws, no bicycles
are allowed inside the common property except in the designated bike
parking area.
We bring to your attention the Bylaw # 4 of Strata Plan LMS 195, Citygate
which reads:
4.4 Bicycles, tricycles and any other such vehicles are not to be taken
into the building or through common areas within the building or stored on
balconies, or other areas of common property or limited common property,
except for designated storage areas.
NEW BUSINESS
Renovations
The residents of a suite have submitted an Indemnity Agreement to
install hardwood flooring and 6 mil cork underlay in their suite. The
request was approved by the Strata Council.
Lathams - Quotes
Following a regular maintenance visit Lathams noted that the motor and
blower pulleys on the make up air unit serving men’s changing room are
worn and should be replaced. Also they advised that the chemicals for the
heating system require replenishment.
After further investigations the Council approved both quotations via
e-mail.
Visitors Bike Rack
It was noted that there are a number of bicycles on the visitors
bicycle rack which is located in the visitor parking area. Owners are
advised that this bicycle rack is meant for bicycles belonging to visitors
to Citygate and it is not to be used for bicycles that are owned by
residents of the building. The residents must store their bicycles in the
bike room.
BCSA non-compliance
Luke Briggs of Fujitec advised that they received a non-compliance
from the BC Safety Authority citing that there is no fire extinguisher
located in the elevator machine room at 1188 Quebec Street. The Property
manager advised that the extinguisher was removed in order to be serviced.
Now it is back from service.
Window issue at one unit
On July 12, 2010 the window of one unit was blown away by a very
strong wind. Action Glass replaced the window and an insurance claim will
be filed to recover the costs. As per Council decision the insurance
deductible will be charge back to the owner of the unit.
Security Alert
Residents are advised that may be a scam going on in the area which
may make residents believe that their Strata Council has arranged for
servicing of fireplaces and stove tops.
Please be advised that all services contracted by Strata Corporation are
announced in advance by notices posted in the building. If are not sure it
is a strata project, you can always verify the information with Zoran
Krezic, the resident manager. Zoran can be reach at 604 961 5717.
Window cleaning
The window cleaning of the inaccessible windows will begin on Monday,
August 30, 2010 through to Friday, September 10, 2010 between8:00 a.m. to
6:30 p.m. (weather permitting).The job takes approximately 2 weeks to
complete but will not include weekends.
Emergency Procedures
Back up plan to help people who might need help in case of emergency
It was noted that the building should have emergency procedures in place.
The matter will be further reviewed at the next Council meeting.
New Rule – Pool and Jacuzzi
It was moved /seconded to repeal Rule # 8 which reads:
8. Hours of use are from 6:00 am. to 11:00 p.m. All occupiers must leave
the area by 11:00 p.m.
And replace with:
8. Hours of use are from 5:00 am. to 12:00 p.m. All occupiers must leave
the area by 12:00 p.m. Carried.
Schedule Next Meeting
The next Strata Council meeting is scheduled for August 17, 2010 at 7:00
p.m. There being no further business, the meeting was terminated at 9:10
p.m.
Please retain at least 24 months of Strata Council and General Meeting
minutes. Should you decide to sell or remortgage your suite, these minutes
will be required by the potential purchaser or lending institute. The
Property Management company has copies of the minutes however there would
be a charge for obtaining a copy of the minutes.
Gateway Property Management Corporation
Main Switchboard (604) 635-5000
400-11950-80th Avenue Fax (604) 635-5001
Delta, B.C. Property Manager (604) 635-5063
V4C 1Y2 Administrative Assistant(604) 635-5050
Property Manager: Anca Ciobanu
aciobanu@gatewaypm.com
Assistant: Jesse Sulaiman
jsulaiman@gatewaypm.com
24 Hour Emergency: (604) 777- 3890
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